At a Glance
- Tasks: Provide top-notch PA support and manage office operations for key individuals.
- Company: Dynamic professional services firm in Glasgow with a focus on collaboration.
- Benefits: Fixed-term contract, competitive hours, and a supportive work environment.
- Other info: Commitment to diversity and inclusion, with support for candidates with disabilities.
- Why this job: Join a team where your organisational skills can shine and make a real impact.
- Qualifications: Experience in PA support, strong IT skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
You will be an experienced Personal Assistant who can work proactively and independently. You will be able to manage multiple tasks and priorities for key individuals within the business whilst managing competing deadlines. You will have strong organisational skills and attention to detail, with proven success and passion to deliver customer service to our colleagues and clients. You will be effective and efficient, working interdependently to provide and maintain high standards across our business. A professional approach to managing expectations and taking responsibility is key to deliver positive outcomes for all stakeholders. Due to the nature of our business and this role, it is imperative that professional integrity and strict confidentiality is always maintained.
Key Responsibilities:
- Provide PA support to key individuals
- Providing additional support to the wider business, including travel, call handling and minute-taking.
- Support in the offices will include meeting arrangements, hospitality and reception duties.
- Support the management and day to day running of the office environment, taking ownership and accountability for managing effective supplier relationships, alongside the Business Support & Facilities Manager
- Preparation of documents in line with company branding, policies and delivered within timescales
- Uphold all audit and quality standards, including ISO27001.
- Responsibility for information confidentiality, office security, implementing and supporting policies and processes.
Essential experience and Knowledge:
- Experience of providing PA support within the Professional Services industry
- Experience of managing multiple and conflicting tasks and deadlines
- Excellent IT Skills and fully competent in Microsoft Office
- Proven experience in all aspects of office administration
- Experience of working pro-actively and using own initiative to complete tasks
- Educated to minimum A level standard
- At least 5 GCSEs to include Maths and English
- Working towards a relevant administration or business-related qualifications
Location: Glasgow
Working hours: Fixed term contract 3-6 months. Monday to Friday, 37.5 hours per week with additional hours as and when required.
All roles are subject to a six-month probationary period and all prospective employees are required to complete an Access NI check. As part of the pre-hire process the successful candidate will be subject to reference checking security vetting.
3173 is an Equal Opportunity Employer.
Applying with a disability or long-term health condition? As part of our belief that we benefit from the differences among us we are committed to increasing the representation of disabled colleagues and want to remove any barriers or challenges that get in the way of candidates with a disability or long-term health condition from applying to work with us. As part of this commitment, we guarantee to automatically interview anyone with a disability who meets the minimum criteria. If there is support or an adjustment that we can provide to enable you to be at your best during the recruitment and selection process, we encourage you to advise us in good time so that we may make suitable arrangements. We understand that being open with us may feel uncomfortable so please only share with us the information that you are comfortable to share, and rest assured that we will use this only to provide you with the right support. Any information you give us will be treated completely confidentially.
Executive Personal Assistant & Office Operations in Glasgow employer: Spence & Partners Limited
At our Glasgow office, we pride ourselves on fostering a supportive and inclusive work culture that values professional integrity and customer service excellence. As an Executive Personal Assistant, you will benefit from opportunities for personal growth and development within the Professional Services industry, while enjoying a collaborative environment that encourages proactive problem-solving and effective communication. We are committed to diversity and inclusion, ensuring that all employees feel valued and empowered to contribute their unique perspectives.
Contact Details:
Spence & Partners Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant & Office Operations in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Personal Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to PA support. Think about how you can showcase your organisational skills and attention to detail. We want you to shine when it comes to demonstrating your customer service prowess!
✨Tip Number 3
Don’t forget to research the company culture! Understanding their values and work environment will help you tailor your responses during interviews. Plus, it shows that you’re genuinely interested in being part of their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Executive Personal Assistant & Office Operations in Glasgow
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational skills. We want to see how you manage multiple tasks and deadlines effectively, so share specific examples of how you've juggled competing priorities in the past.
Be Proactive in Your Approach:We love candidates who take initiative! In your written application, mention times when you've gone above and beyond to support your team or improve processes. This shows us you're not just reactive but proactive in your work.
Attention to Detail is Key:Make sure your application is free from typos and errors. We value attention to detail, so take the time to proofread your documents. A polished application reflects your professionalism and commitment to high standards.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the recruitment process.
How to prepare for a job interview at Spence & Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing multiple priorities and providing exceptional customer service. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed competing deadlines and tasks in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your strong organisational skills and attention to detail.
✨Demonstrate Professional Integrity
Since confidentiality is crucial for this role, prepare to discuss how you've handled sensitive information in previous positions. Share instances where you've maintained professionalism and integrity, ensuring that you can be trusted with confidential matters.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics, the office environment, or how success is measured in this position. This not only demonstrates your enthusiasm but also helps you gauge if the company is the right fit for you.
