Receptionist and Purchasing Administrator

Spellman High Voltage Electronics Corporation, a family owned business for over 75 years, powers progress in health, security and quality of life. We are a partner with world-leading medical devices, semiconductor, scientific analytics and industrial systems manufacturers, delivering high voltage solutions for OEMs pushing the boundaries of technology. To provide a professional administrative and customer-focused support service for Spellman UK. This role sits in the reception area and will also be responsible for meet and greet reception duties. The role requires an extremely well-organised and proactive individual with excellent IT skills, a high standard of administrative, clerical and secretarial skills, and the ability to deal effectively with a wide range of people. You will have excellent communication and interpersonal skills, work with meticulous attention to detail and maintain discretion at all times. This role is on-site five days a week (Monday to Friday) and does not offer hybrid working.

Responsibilities

• Act as the first point of contact for employees, visitors and callers, providing a professional and welcoming reception service, including answering and directing telephone calls.
• Organise and coordinate meetings for staff, including booking meeting rooms and arranging refreshments/lunches where required.
• Coordinate basic facilities-related administration (e.g. administering ID passes, visitor logs and contractor access).
• Support HR onboarding and offboarding activities: organise and deliver HR inductions when the HR Assistant is on leave, arrange ID passes, and administer required tools for new hires (e.g. PPE, locker room access).
• Raise IT tickets for leavers and ensure company property is returned and recorded.
• Learning and development: book training courses, raise POs and organise training interventions.
• Communications: ensure internal communications are cascaded via newsletters, comms screens, Teams, SharePoint and site-wide emails; support the MD with quarterly staff All-Hands meetings.
• Support the CI Manager with the Continuous Improvement (IDEAS Scheme).
• Assist with staff social and charity events (e.g. Summer BBQ, Christmas celebration).
• Book travel arrangements for employees travelling for business purposes, coordinate with a travel agent and provide travel documentation to travellers.
• Provide administrative support to the Purchasing function and assist with day-to-day procurement activities.
• Monitor and action system-generated exception messages to resolve supply issues in a timely manner.
• Raise and manage indirect purchase orders, maintain accurate records in internal systems, review supplier order confirmations and resolve discrepancies.
• Proactively chase overdue purchase orders and liaise with suppliers to maintain on-time delivery.
• Support supplier performance monitoring through preparation and maintenance of supplier scorecards.
• Maintain effective communication with internal stakeholders and suppliers to ensure continuity of supply and resolve queries.
• Adhere to the Company’s ISO 9001 Quality, ISO14001 Environmental and Health and Safety management systems.

Qualifications

• Previous experience in an administrative, office support, or coordination role.
• Strong IT skills, including confidence using Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn new systems quickly and work across multiple platforms.
• Highly organised with excellent attention to detail.
• Confident communicator with a friendly and professional approach.
• Able to manage a varied workload and prioritise effectively.
• A proactive, “can-do” attitude and willingness to support across different areas.
• Full UK driving licence and access to a car (essential due to location).

We at Spellman High Voltage Electronics Corporation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment.