Booking-In Administration Assistant (Goods-In / Data Entry) in Bardwell

Company Overview

Palace International Ltd. (trading as Spectro | Jet-Care) has been at the forefront of condition monitoring services since 1976. Spectro | Jet-Care offer a comprehensive range of services – Oil, Hydraulic Fluid, Fuel, Debris, and Filter Analysis, and Engine Trend Monitoring by Gas Path Analysis (GPA) – all developed to identify operational issues at the earliest possible stage. With 50 years’ experience and specialist knowledge, our unique partnership approach enables clients to rigorously monitor the condition of equipment - clearly, accurately, and efficiently.

Overview

A vacancy is available for a Booking-in Administration Assistant, at our goods-in area in Odiham, Hampshire. It is a permanent, full time position for our ISO 17025 accredited chemical laboratory, responsible for receiving and unpacking laboratory samples and for booking these into the computer database, ensuring the smooth and efficient intake of laboratory samples and the accurate entry of sample information. By maintaining an organised and timely sample reception process, the position directly supports laboratory operations and contributes to meeting strict turnaround times within the Quality System. Other duties may involve assisting the Laboratory Technicians with the collection of test results and the data entry of results into the database, goods-in reception and storage for other non-sample deliveries to the Company, and general housekeeping.

Responsibilities

• Receiving and unpacking samples, receiving and communicating other deliveries, and distributing as needed;
• Booking samples into the database;
• Progressing samples and helping with sample disposal;
• Maintaining records and department supplies;
• Keeping the goods-in area clean and tidy, assisting with the clearing of packaging to the waste area.

Skills

We are looking for applicants who are enthusiastic, motivated, with a willingness to learn, who are able to use their initiative, and think independently. The successful candidate should:

• Be an accurate, careful, and methodical worker;
• Be able to work to deadlines;
• Have neat handwriting and a good standard of Maths and English (written and spoken);
• Be PC literate and have some experience in the use of Microsoft Office;
• Be able to work in a team and to communicate with all levels of staff;
• Have a flexible attitude towards the type of work undertaken;
• Be familiar with and committed to quality assurance.

Previous experience working in a goods-in, or booking-in / data entry environment would be an advantage but not essential.

Hours and Pay

The starting salary is £25,000 pa, rising to £26,000 pa after successful probation, and reviewed yearly thereafter. Basic working hours are Monday to Friday, 37½ hours per week, 7½ hours per day. Normal day time start/end times to be agreed and set with the manager. You may be required to work such additional hours as necessary for the full and effective performance of your duties, as the Company may reasonably require. Currently, this may be four to five hours approx. on a Saturday, one week in four, paid as overtime. In future, the hours may be arranged to cover different shifts on a rota basis: Full Saturday working with a weekday off in lieu (one week in four), and/or late shift working up to approximately 8:00 pm (one week in four, weekdays only).

Benefits and Applications

You will be joining a stable and well-established organisation, in state-of-the-art offices, offering a very comfortable working environment. Benefits include annual leave 28 days rising to 33 days pa pro-rata (inclusive of Bank/Public holidays), work related contributory pension scheme, and free Wi-Fi and on-site parking.

Please apply with your latest detailed CV, and a covering note, via email to: recruitment@spectro-oil.com.