At a Glance
- Tasks: Assist with administration, logistics, and accounting tasks in a dynamic office environment.
- Company: Join Spectis Robotics, a leader in advanced robotic technology.
- Benefits: Flexible part-time hours, skill development, and a supportive team culture.
- Other info: Opportunity for personal growth and to contribute to exciting projects.
- Why this job: Be part of an innovative company making a real impact in various industries.
- Qualifications: Proficiency in Microsoft Office and Sage-50, with strong organisational skills.
The predicted salary is between 32400 - 39600 £ per year.
Spectis Robotics is a UK-based supplier of advanced robotic and remote inspection technology. We support customers across energy, marine science, utilities, civil infrastructure, environmental monitoring, emergency services and other industrial sectors. We work closely with clients to identify practical solutions that improve safety, increase operational efficiency and reduce the need for personnel to work in hazardous environments.
As a growing business, Spectis Robotics offers a friendly and collaborative working environment where every team member plays an important role. We value professionalism, adaptability and a willingness to learn. In return, we provide the opportunity to develop new skills, contribute to a wide range of projects and be part of a company operating at the forefront of robotics and remote technology.
If you are looking for a varied role within a dynamic and supportive team, we would like to hear from you.
LOCATION: Office - Bridge of Don
HOURS & PAY: Part Time - 16-20 hrs week
CONTRACT TYPE: Permanent
RESPONSIBILITIES / DUTIES:
- Manage the reception area (answer telephones, greet visitors, mail receipt, package delivery)
- Raising Purchase Orders (within Sage)
- Goods Receipt of purchase orders (within Sage)
- Processing of Purchase Invoices (within Sage)
- Weekly Payment Run (payment of suppliers)
- Processing & Payment of employee expenses
- Maintain accounts payable email account
- Prepare all sales Invoices for the business (within Sage)
- Prepare & submit SOA to customers
- Monitor and control aged debtors
- Report on the status of accounts payable/ receivable and reconciliation of financial statements
- Prepare month end accounts and submission of monthly VAT return to HMRC
- Manage & update internal accounting spreadsheets
- Arrange outgoing/incoming freight shipments for the company and ensure all export/import paperwork is correct and submitted to HMRC (PVA accounting in place)
- Update stock records (within Sage) and prepare monthly stock journals
- Assist with ongoing compliance in regards to the companies IMS system, including workplace inspections & environmental efficiency checks.
PERSONAL REQUIREMENTS:
- Pursue personal development of skills & knowledge necessary for the effective performance of the role
- Able to work on own and as part of a team
- Ready to undertake a variety of work scopes as they arise with the small organisation
PREFERRED EXPERIENCE / QUALIFICATIONS:
- Proficient in Microsoft Office and Sage-50 Accounting software
- Good knowledge of bookkeeping procedures
- Experience in accounting or financial role
- Solid data entry skills with an ability to identify numerical errors
- Strong organizational & multi-tasking abilities
Office Assistant - PART TIME employer: Spectis Robotics
Spectis Robotics is an excellent employer that fosters a friendly and collaborative work culture, where every team member's contribution is valued. Located in Bridge of Don, the company offers part-time roles with flexible hours, providing opportunities for personal development and skill enhancement in a dynamic environment at the forefront of robotics technology. Join us to be part of a supportive team dedicated to improving safety and operational efficiency across various sectors.
