At a Glance
- Tasks: Support HR administration across the employee lifecycle and enhance the people experience.
- Company: Join Specsavers, a leading company focused on excellent people operations.
- Benefits: Gain valuable experience in HR with a supportive team environment.
- Other info: Fast-paced role with opportunities for growth and collaboration.
- Why this job: Make a real difference in people's careers while developing your administrative skills.
- Qualifications: Strong admin skills, attention to detail, and basic HR knowledge preferred.
The predicted salary is between 30000 - 40000 € per year.
We’re looking for a People Operations Administrator to join our People Operations team at Specsavers, supporting the delivery of an excellent end‑to‑end people experience for our Partners, Managers and colleagues across the business.
In this role, you’ll provide HR administration support across the full employee lifecycle, managing administration for new starters, changes to terms and conditions and leavers across Partners, M&D and UK Support Office functions.
Your day to day will involve:
- Creating and maintaining accurate colleague records on the people system
- Responding to queries accurately and in a timely manner
- Managing workloads through shared team responsibility
- Working closely with the Resourcing team to support the new starter process and onboarding experience
- Liaising with Partners and Line Managers to manage bespoke correspondence
- Running regular reports to complete weekly rota’d tasks
- Conducting maternity, paternity and adoption meetings, providing insight into benefits, pay calculations and processes
- Managing ad‑hoc queries relating to people systems and policies
- Maintaining spreadsheets, checklists and data reference points
- Collating and reporting on absence records
- Issuing and filing letters such as mortgage and reference letters
- Liaising with Payroll to ensure service levels and timelines are met
As part of the wider team, you’ll provide cover for other HR specialists when required, support payroll compliance activity, legal compliance requirements such as Right to Work, and assist with people operations projects including SuccessFactors and People Hub activity.
This role suits someone with strong administrative skills who enjoys working at pace, owns queries end to end, and takes pride in accuracy and attention to detail. You’ll need to be confident communicating with a wide range of stakeholders, comfortable working with Excel, Word and HR systems, and able to plan and prioritise work while adapting to changing demands.
A basic understanding of employment legislation and experience with ticketing or HR/Payroll systems will support you in delivering a high‑quality people experience.
If you’re looking for a varied people operations role where you can apply your administrative expertise, customer service skills and ability to work collaboratively within a fast‑paced team, we’d love to hear from you!
People Operations Administrator (12 month FTC) employer: Specsavers
At Specsavers, we pride ourselves on being an exceptional employer that values the contributions of our People Operations team. Our inclusive work culture fosters collaboration and growth, offering employees ample opportunities for professional development while ensuring a supportive environment. Located in a vibrant setting, we provide a range of benefits and a commitment to employee well-being, making us an ideal choice for those seeking a meaningful career in HR.
StudySmarter Expert Advice🤫
We think this is how you could land People Operations Administrator (12 month FTC)
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Specsavers on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing the role inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like managing colleague records and supporting onboarding. Show us you’re ready to hit the ground running!
✨Tip Number 3
Practice your responses to common HR questions. Think about how your skills match what we’re looking for, especially around administration and communication. Confidence is key, so rehearse until you feel comfortable!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Specsavers.
We think you need these skills to ace People Operations Administrator (12 month FTC)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the People Operations Administrator role. Highlight your administrative skills, attention to detail, and any relevant HR experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about this role at Specsavers and how your background aligns with the responsibilities outlined in the job description. Keep it engaging and personal!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your communication skills in your application. Whether it’s through your writing style or examples of past experiences, let us see how you can connect with others.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Specsavers
✨Know Your Stuff
Make sure you understand the key responsibilities of the People Operations Administrator role. Familiarise yourself with HR processes, employee lifecycle management, and the specific systems mentioned in the job description, like SuccessFactors and People Hub.
✨Showcase Your Admin Skills
Prepare examples that highlight your strong administrative skills. Think about times when you've managed workloads, maintained accurate records, or handled queries efficiently. Be ready to discuss how you ensure accuracy and attention to detail in your work.
✨Communicate Confidently
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly. Prepare for questions about how you would handle communication with Partners and Line Managers, and think of examples where you've successfully navigated similar situations.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For instance, how would you manage a query about maternity leave? Think through your responses and demonstrate your understanding of employment legislation and HR policies.
