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- Tasks: Be the friendly face of our charity, supporting operations and helping those in need.
- Company: Join SpecialEffect, an award-winning charity transforming lives through gaming.
- Benefits: Enjoy a competitive salary, 25 days leave, health cashback, and a supportive work environment.
- Other info: Flexible role with opportunities for growth in a vibrant charity setting.
- Why this job: Make a real difference while working in a fun, dynamic team focused on inclusivity.
- Qualifications: Strong communication skills, attention to detail, and a passion for our mission.
The predicted salary is between 26000 - 30000 £ per year.
Receptionist/Administrator
Hours: 37.5 hours per week, Monday – Friday (full time)
Contract: Fixed-term – 12 months (3-month probation period)
Salary and Benefits: £26,000 - £30,000 per annum, dependent on experience, 25 days annual leave plus bank holidays, health cashback plan and EAP
Location: SpecialEffect Office in Charlbury, Oxfordshire
Closing Date: 24/09/2025 at 12pm
SpecialEffect is an award-winning UK charity that exists to help people with severe physical challenges to get more out of life by giving them access to video games and technology. Known as The Gamers' Charity, the games industry and gaming communities are at the heart of both our work and those who make that work possible – our invaluable supporters.
The Receptionist/Administrator plays a key role in supporting the day-to-day operations of SpecialEffect by providing a welcoming and professional first point of contact for visitors, beneficiaries, donors, and staff. This dual role combines front-desk reception duties with responsibility for supporting the smooth and efficient operation of the office through a range of administrative tasks across the organisation.
What you'll be doing:
- Serving as the first point of contact for the Charity. Answering and directing calls and enquiries and welcoming visitors.
- Maintaining a professional and warm manner handling inbound and outbound post and couriers maintaining office supplies assisting with accurate database entry and record-keeping.
- Charity vehicle maintenance including organising MOTs and servicing.
- Managing the vehicle booking system and ensuring vehicles are ready for use each day.
- Supporting with duties relating to health and safety and fire safety.
- Supporting various departments with administrative duties.
To be successful in this role:
- Excellent attention to detail and the highest standards of customer care.
- To have a compassionate, respectful and approachable manner.
- Strong communication and organisational skills.
- A high level of flexibility and ability to change priorities as required and use initiative.
- To be passionate about the work and mission of SpecialEffect and have a real team ethic in working across the Charity as a whole.
- A working knowledge of Microsoft Office.
The full job description and person specification can be found here: www.specialeffect.org.uk/ways-you-can-help/work-for-us
To apply, please email your CV and a cover letter telling us why you are the ideal candidate for this role to recruitment@specialeffect.org.uk.
As a disability confident employer please let us know if you need to make your application in a different format. If you need further information or wish to discuss your suitability before applying, please get in touch at recruitment@specialeffect.org.uk.
SpecialEffect is committed to valuing diversity and inclusion through seeking to embrace and celebrate the unique differences employees offer. We have a zero tolerance towards any form of discrimination against any person on any grounds, including all candidates that apply to our vacancies. We welcome applications from all suitably qualified candidates regardless of their race, gender, disability, religion/belief, sexual orientation or age.
NB. SpecialEffect may start interviewing applicants immediately and reserves the right to close this vacancy early should the right candidate be found. We encourage anyone interested in the role to apply as soon as possible to be considered for shortlisting.
Receptionist Administrator in Witney employer: SpecialEffect
Contact Detail:
SpecialEffect Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator in Witney
✨Tip Number 1
Get to know the charity! Dive into SpecialEffect's mission and values. When you understand what they stand for, you can tailor your conversations and show genuine passion during interviews.
✨Tip Number 2
Practice makes perfect! Role-play common interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and confidently when it’s your turn to shine.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the interview process and what it’s really like to work at SpecialEffect.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and supporting the amazing work we do.
We think you need these skills to ace Receptionist Administrator in Witney
Some tips for your application 🫡
Craft a Warm Cover Letter: Your cover letter is your chance to shine! Make sure to express your passion for SpecialEffect's mission and how your skills align with the role. A friendly, approachable tone will resonate well with us.
Tailor Your CV: Don’t just send a generic CV! Highlight your relevant experience and skills that match the Receptionist/Administrator role. We want to see how you can contribute to our team, so make it personal!
Showcase Your Communication Skills: As the first point of contact, strong communication is key. Use clear and concise language in your application to demonstrate your ability to convey information effectively. We love a good communicator!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Don’t miss out on this opportunity!
How to prepare for a job interview at SpecialEffect
✨Know the Charity Inside Out
Before your interview, take some time to research SpecialEffect. Understand their mission, values, and the impact they have on the community. This will not only show your genuine interest but also help you align your answers with their goals.
✨Showcase Your Customer Care Skills
As a Receptionist Administrator, you'll be the first point of contact for visitors. Prepare examples from your past experiences where you've demonstrated excellent customer service. Highlight your ability to handle inquiries with warmth and professionalism.
✨Be Ready for Administrative Scenarios
Expect questions related to administrative tasks, such as managing office supplies or handling databases. Brush up on your organisational skills and be prepared to discuss how you prioritise tasks and maintain attention to detail in a busy environment.
✨Demonstrate Flexibility and Team Spirit
SpecialEffect values a team ethic and flexibility. Think of instances where you've adapted to changing priorities or collaborated with others to achieve a common goal. This will illustrate that you're not just a fit for the role, but also for the team culture.