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- Tasks: Support daily office operations and manage the invoicing process.
- Company: Join a dynamic team in a friendly office environment.
- Benefits: Full-time role with opportunities for growth and development.
- Other info: Perfect for detail-oriented individuals looking to kickstart their career.
- Why this job: Be the backbone of the office while honing your administrative skills.
- Qualifications: Experience in administration or accounting is a plus.
The predicted salary is between 25000 - 30000 £ per year.
Location: Burntwood, WS7 3GJ
Job Type: Full-time
Job Purpose: We are seeking a detail-oriented and organized Administrator to support our day-to-day office operations, with primary responsibility for managing the end-to-end invoice process. The ideal candidate will ensure accurate financial record-keeping, timely invoicing, and efficient office administration.
Key Responsibilities
- General Administrative Duties
- Correspondence: Act as the first point of contact, handling incoming/outgoing emails, post, and telephone calls.
- Office Support: Maintain office systems, including filing, archiving, and data entry.
- Scheduling: Managing team calendars, booking meeting rooms, and coordinating staff travel.
- Procurement: Monitor and order office stationery and supplies.
- Diary/Meeting Management: Schedule meetings, manage calendars, and take minutes.
- Reception: Greet visitors, manage visitor access, and maintain a tidy office environment.
- Invoicing: Verify sales invoices, credit notes, and customer statements.
- Purchase Ledger: Process supplier invoices, matching them to purchase orders and delivery notes (PO matching).
- Discrepancy Resolution: Liaise with internal departments (sales/ops) and external suppliers to resolve invoice discrepancies, price mismatches, or missing documentation.
- Record Keeping: Maintain accurate, up-to-date digital and physical records of all financial transactions.
- Debt Control Support: Assist in monitoring outstanding payments and chasing overdue accounts.
- Month-End Support: Reconcile supplier statements and support month-end reporting procedures.
Requirements
- Experience: Proven experience in an administrative or accounting role.
Receptionist & Administrative Assistant employer: Spec-Al Facades Limited
Contact Detail:
Spec-Al Facades Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Administrative Assistant
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and fits the company vibe. First impressions matter, so looking polished can give you an edge over other candidates.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Receptionist & Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills align with our needs, so don’t be shy about showcasing your administrative and financial expertise!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Receptionist & Administrative Assistant role. We love seeing personality, so let us know what makes you tick and how you can contribute to our team.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your key achievements and responsibilities in previous roles to make it easy for us to see your potential.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your details!
How to prepare for a job interview at Spec-Al Facades Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Receptionist & Administrative Assistant. Familiarise yourself with tasks like managing invoices, handling correspondence, and maintaining office systems. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, especially when it comes to scheduling and record-keeping.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills, especially regarding invoice discrepancies or managing office supplies. Think of specific situations you've encountered before and how you resolved them. This will demonstrate your practical knowledge and ability to handle challenges effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for invoicing, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.