At a Glance
- Tasks: Manage purchase orders, invoices, and supplier queries while ensuring accuracy and efficiency.
- Company: Join a dynamic team in a fast-paced finance environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Other info: Opportunities for growth and learning in a collaborative office setting.
- Why this job: Be part of a team that values innovation and efficiency in finance.
- Qualifications: AAT Level 3 qualification and strong Excel skills required.
The predicted salary is between 25650 - 31350 £ per year.
Job Specification – Purchase Ledger Assistant
Job Description & Requirements
- Petty cash reconciliation for month end
- Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected
- Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
- Posting and review of all invoices ensuring accurate GL codes are used at all times
- Maintenance of the statement reconciliation tracker monthly.
- Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
- Responsibility to ensure all purchase invoices are passed for payment within credit terms.
- Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
- Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
- Cover for the processing of the Bulk and Third Party invoices into the CODAS (Accounts Pakacge)
- Responsible for updating the utilities tracker
- Question all purchases and ensure we are not paying for services/goods we are not receiving.
- Processing and re-imbursement of employee expenses inline with the company expenses policy
- Looking for opportunities to adopt AI and to automate processes where possible
Person Specification
- Highly motivated and driven
- Great communicator that enjoys a team working environment
- Agile and pro-active with a lot of initiative
- System savvy and can confidently use MS, Excel and bespoke systems quickly
- Rises to new challenges
- A competent learner who can hit the ground running
- Comfortable working in an office-based environment on a daily basis
- Professional, accurate and diligent attitude
- Positive can-do attitude and focused to achieve tasks and add value
- Thrives in a fast-paced environment where speed and accuracy are both equally important
- High degree of self-motivation with an ability to motivate others and uphold the Company Values
- Additional information
- Proven experience in supplier account reconciliation
- Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential
- Will also be expected to answer overflow calls from credit control, take customer payments or help with customer queries.
- AAT Level 3 qualification
Purchase Ledger Assistant in Hartlepool employer: Spear-heads Careers
Join a large, reputable firm that prioritises employee growth and offers an excellent benefits package, making it an ideal employer for a Qualified Audit Senior. With a collaborative work culture and opportunities for professional development, you will thrive in a supportive environment while working across the North East and Yorkshire. This role not only allows you to lead audits but also empowers you to mentor junior team members, ensuring a fulfilling and impactful career.
We think you need these skills to ace Purchase Ledger Assistant in Hartlepool
Petty Cash Reconciliation
Purchase Order Processing
Invoice Authorisation
Statement Reconciliation
General Ledger Coding
Efficiency Review
Process Automation
