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- Tasks: Coordinate and support speaker onboarding for exciting international events.
- Company: Join a close-knit, collaborative team in the events industry.
- Benefits: Enjoy flexible working hours and the freedom to work from anywhere.
- Other info: Proactive problem solvers thrive in our dynamic environment.
- Why this job: Gain valuable experience while managing speakers for high-profile events.
- Qualifications: Detail-oriented, IT savvy, with strong organisational skills.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Speaker Management supports global event organisers to seamless onboard their Conference Speakers, stage production, pre event and onsite.
About Us:
We are a close-knit, collaborative team who work together seamlessly to deliver the conference Speakers onboarding at exceptional events. We value independence, flexibility, and the ability to adapt in a dynamic environment. If you\’re looking for a role where you can be a key part of a supportive team while managing speaker relations for large scale international events, then we’d love to meet you!
Role Overview
As a Speaker Management Executive, you will play a key role in coordinating and supporting the speaker process for our clients events. This includes onboarding speakers, ensuring all required assets are received, providing website support, and handling administrative tasks. This role requires someone who is detail-oriented, IT savvy, and has a proactive approach to tasks.
Key Responsibilities
- Manage the onboarding process for speakers, ensuring they receive all necessary information and guidance.
- Collect and organize speaker assets, including bios, photos, presentations, and other event materials.
- Maintain communication with speakers, chasing up missing assets and providing any support needed for their participation.
- Ensure speaker information is up to date on event websites and other relevant platforms.
- Reply in a timely manner to email and Speaker queries
- Assist with administrative tasks such as preparing speaker briefings and tracking speaker confirmations, including creating and formatting reports using Excel and Word.
- Support the content team by ensuring speakers have everything they need to deliver their sessions successfully, ensuring deadlines are met.
Requirements
- Previous experience or knowledge in speaker management or event coordination is preferred.
- Strong proficiency in Microsoft Excel and Word for managing speaker data and documents, and overall in all areas IT.
- Excellent organizational skills and attention to detail, especially when handling speaker information.
- A love for great process, systems and continuous improvement
- Ability to work independently and manage multiple tasks simultaneously.
- IT efficiency and familiarity with event management tools or platforms.
- A proactive and flexible approach to problem-solving in a fast-paced environment.
Why Join Us?
- Flexible working hours and the ability to work from anywhere.
- A close and collaborative team environment.
- Independence in your role with the support of a dynamic team.
- Opportunity to gain valuable experience in speaker management and contribute to high-profile events.
How to Apply
If you are a proactive, tech-savvy individual with a passion for managing speakers, going that extra mile with the drive to succeed in a flexible remote environment, we want to hear from you! Please send your resume and a brief cover letter outlining why you\’re a great fit for the role.
Seniority level
- Entry level
Employment type
- Contract
Job function
- Marketing, Public Relations, and Writing/Editing
Industries
- Events Services
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Event Speaker Logistics employer: Speaker Management
Contact Detail:
Speaker Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Speaker Logistics
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Be proactive! Don’t wait for job postings to come to you. Research companies you admire, like ours, and reach out directly. Show them your enthusiasm for speaker management and how you can contribute to their team.
✨Tip Number 3
Prepare for interviews by practising common questions and showcasing your organisational skills. We love detail-oriented candidates, so be ready to share examples of how you've managed multiple tasks or solved problems in past roles.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our close-knit team. Don’t miss out on the chance to join us!
We think you need these skills to ace Event Speaker Logistics
Some tips for your application 🫡
Show Your Passion: When writing your cover letter, let your enthusiasm for event management and speaker coordination shine through. We want to see why you're excited about this role and how you can contribute to our team!
Tailor Your CV: Make sure your CV highlights relevant experience, especially in speaker management or event coordination. Use keywords from the job description to show us you understand what we're looking for.
Be Detail-Oriented: Since attention to detail is key in this role, ensure your application is free from typos and errors. A polished application reflects your organisational skills and professionalism, which we value highly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at Speaker Management
✨Know Your Speakers
Before the interview, research the types of speakers the company typically works with. Familiarise yourself with their backgrounds and the events they’ve participated in. This will show your genuine interest in the role and help you discuss how you can effectively manage speaker relations.
✨Showcase Your IT Skills
Since the role requires strong proficiency in Microsoft Excel and Word, be prepared to discuss your experience with these tools. Bring examples of how you've used them in past roles, especially in managing data or creating reports. If possible, practice a few Excel functions beforehand to demonstrate your skills confidently.
✨Demonstrate Your Organisational Skills
Think of specific examples where you successfully managed multiple tasks or projects simultaneously. Be ready to explain your process for staying organised and ensuring deadlines are met. This will highlight your attention to detail and ability to thrive in a fast-paced environment.
✨Emphasise Your Proactive Approach
The company values a proactive attitude, so come prepared with examples of how you've taken initiative in previous roles. Whether it’s improving a process or solving a problem before it escalated, showcasing your ability to think ahead will resonate well with the interviewers.