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For Companies At a Glance
- Tasks: Manage communications, maintain filing systems, and oversee office supplies.
- Company: Join Atlas Rental Property, a leader in property management with a dynamic work environment.
- Benefits: Enjoy 401(k) matching, health insurance, paid time off, and opportunities for advancement.
- Why this job: Be the first point of contact in a vibrant team, enhancing your organisational skills.
- Qualifications: 1-3 years in an admin role, high school diploma, and proficiency in Microsoft Office.
- Other info: Candidates will receive an email for an assessment as the next application step.
The predicted salary is between 32400 - 54000 £ per year.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Overview
Atlas Rental Property, a leader in property management, is looking to hire an organized, reliable Office Coordinator who is comfortable in a diverse, fast-paced environment. This person will manage incoming and outgoing communication from various platforms as well as in-person and over the phone for multiple entities. They will maintain our filing system, request utilities and order supplies. Candidates should have a professional appearance and communication style as well as a positive attitude. This role requires a candidate who is self-directed and an excellent multi-tasker as he or she will be the first point of contact for business operations.
PLEASE NOTE: Viable candidates will receive an email response with an invitation to take our assessment as the next step in the application process. Please be on the lookout for this communication and be sure to check your SPAM folder.
General Responsibilities
- Answer and route incoming calls, messages and inquiries; manage response and processing timelines for relevant needs
- Sort and distribute mail received daily with time sensitive contents
- Request and oversee processing for utility service and payments
- Greet in-person guests, notify team members of arrival and oversee any coordination needs
- Inventory and order supplies
- Oversee office vendors such as cleaning, shredding, printer and elevator
- Assist with administrative tasks such as data entry, preparing documents and validating parking
- Keep reception area clean and organized
- Manage overall building access and enforce security protocol
Requirements
- 1-3 years’ experience in an administrative or similar role (involving multi-tasking)
- High school diploma
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Excellent written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational and time management skills
- Friendly, outgoing and confident personality
Hours
Monday- Friday 8:00AM to 5:00PM
Compensation
Base salary is $45,000 with room for growth and bonus potential after six months. Full benefits from start, annual PTO and 8 paid holidays. 401K and paid parental leave after one year.
Office Coordinator employer: Spartan Invest
Contact Detail:
Spartan Invest Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office Suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This could be through anecdotes or even a brief portfolio that highlights your ability to juggle responsibilities effectively.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since you'll be the first point of contact, being able to convey information clearly and professionally is crucial. Consider role-playing scenarios with a friend to build confidence.
✨Tip Number 4
Research Atlas Rental Property and understand their values and operations. Tailoring your approach to align with their company culture can give you an edge, showing that you're genuinely interested in being part of their team.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially any multi-tasking responsibilities. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and professional attitude. Mention specific examples of how you've successfully managed communication and tasks in previous roles.
Highlight Communication Skills: Since the role involves managing incoming and outgoing communication, emphasise your written and verbal communication skills in both your CV and cover letter. Provide examples of how you've effectively communicated in past positions.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email if you haven't heard back within a week. This shows your enthusiasm for the position and keeps you on their radar.
How to prepare for a job interview at Spartan Invest
✨Showcase Your Organisational Skills
As an Office Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised schedules, managed communications, or maintained filing systems.
✨Communicate Clearly and Professionally
Since this role involves a lot of communication, practice articulating your thoughts clearly. Use professional language and maintain a positive tone during the interview to reflect the communication style expected in the position.
✨Demonstrate Proactivity
Employers value candidates who can take initiative. Be ready to discuss situations where you identified a problem and took steps to resolve it without being prompted. This will show that you are resourceful and self-directed.
✨Prepare for Common Questions
Anticipate questions related to your experience in administrative roles, your proficiency with Microsoft Office, and how you handle stressful situations. Practising your responses will help you feel more confident during the interview.
