At a Glance
- Tasks: Support our dynamic team with office admin, engineering support, and bookkeeping tasks.
- Company: Join SpaceAM, an innovative space tech startup in Gloucestershire.
- Benefits: Enjoy a late start scheme, gym membership, and generous annual leave.
- Other info: On-site role with excellent growth opportunities in a collaborative environment.
- Why this job: Be the backbone of a fast-paced team making real impact in aerospace development.
- Qualifications: Previous office admin experience and strong organisational skills required.
The predicted salary is between 30000 - 32833 £ per year.
About Us
SpaceAM is a space technology startup based in Stonehouse, Gloucestershire, working on cutting-edge aerospace development and planetary science missions. We're a small, fast-moving team where every role has real impact. We're looking for an organised, proactive Office Administrator to be the backbone of our day-to-day operations. You'll split your time between classic office admin, supporting our engineering team with parts ordering, and getting hands-on with basic bookkeeping in Xero. It's a varied role suited to someone who enjoys structure and detail but doesn't mind switching between tasks.
Key Responsibilities
- Office Administration
- Manage the reception desk and act as the first point of contact for visitors and callers
- Handle incoming correspondence, phone calls, and email enquiries
- Maintain office and kitchen supplies, ensuring the workplace runs smoothly
- Provide day-to-day administrative support to staff and the CEO
- Engineering & Procurement Support
- Help the engineering team order parts and components
- Track delivery timelines and follow up with suppliers as needed
- Company Policies & HR Documentation
- Maintain and update the staff handbook and company policies
- Manage the sign-off process for HR documents, ensuring records are complete and up to date
- Bookkeeping (Xero)
- Learn to input invoices and receipts into Xero
- Support basic account balancing and bank reconciliation
- Meetings & Visitors
- Schedule meetings and manage calendar invites
- Organise refreshments and logistics for meetings and visits
- Stock & Records
- Keep stock databases updated
- File documents and maintain accurate digital and physical records
- Events & Marketing Support
- Help organise company social events - venue booking, invites, and budget tracking
- Provide ad-hoc support for PR and marketing activities
What We're Looking For
- Previous experience in an office administration or similar support role
- Comfortable learning new software; Xero experience is a bonus but not essential
- Strong organisational skills and attention to detail
- Confident communicator, comfortable liaising with staff, suppliers, and visitors
- Able to juggle varied tasks and priorities in a small-team environment
- Right to work in the UK
- Must be based in Gloucestershire
Benefits:
- We operate a late start scheme depending on travel time.
- Gym membership on site
- Pension Scheme
- Cycle to Work Scheme
- Free parking onsite with charging
- 5 weeks annual leave, plus bank holidays
- Annual leave and paid sickness entitlements increase with the length of service.
NB: this role is on-site only, with no flexibility to be either hybrid, or part-time.
