At a Glance
- Tasks: Manage stock, purchase orders, and support product launches in a vibrant beauty environment.
- Company: Join Space NK, a leading destination for innovative beauty brands.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive team culture.
- Other info: Perfect for self-motivated individuals eager to learn and grow in a dynamic setting.
- Why this job: Dive into the beauty industry and make an impact on exciting product launches.
- Qualifications: No prior merchandising experience needed; retail or admin experience is a plus.
The predicted salary is between 31500 - 38500 £ per year.
If you love beauty, you’re in the right place.
As the ultimate curator of over 100 of the most in-demand, highly innovative and boundary-pushing beauty brands, we are the go-to destination for worldwide beauty discovery.
Together through our neighbourhood stores, online presence and loyalty scheme, Space NK has built a flourishing community in which to discover beauty.
The customer is at the heart of everything we do, and we will always endeavour to offer everything they need to help them explore, experiment, and enjoy our brands.
Merchandising Admin Assistant - Head Office
Key Responsibilities
- Stock Management
- Purchase order management – raising orders and sharing with Brands in a timely manner, ensuring PO dates accurately reflect booking dates and any potential changes.
- Maintain accurate supplier out of stock reporting across Navision and Excel to support availability reporting.
- Intake management – accurate management of the delivery schedule, ensuring delivery dates are met by brands and communicating any short shipments, late deliveries, and cancellations to the Merchandising team and wider business, understanding the impact to trade and stock availability.
- Under the guidance of the Merchandiser, ensure new line ranging and allocations are actioned accurately and in a timely manner in line with agreed launch dates.
- Assist with tester ordering and monitoring tester availability across stores and distribution centres.
- Support new product and brand launches by tracking SKU setup, stock availability, tester placement and highlighting any risks to launch dates.
- Support the management of the NPD critical path, including stock tracking, ranging, tester allocation and launch readiness.
- Trading
- Produce and compile Monday trade reports, ensuring data accuracy and highlighting any anomalies or risks to the Assistant Merchandiser and wider team.
- Participate in trade and availability reporting for the category.
- Work closely with Inventory Merchandising to execute Store Recalls.
- Undertake monthly store visits to identify opportunities, risks and competitor activity.
- Ensure accurate input of markdowns and promotional activity into systems.
- Produce ad hoc financial and stock analysis as requested.
- Attend marketing and activation meetings to ensure stock is available to support launches, events, emails, pop-ups and promotional activity throughout the year.
- Maintain trackers relating to marketing launches, activations and promotional events to support trading performance.
- Training And Development
- Develop an excellent working knowledge of all Merchandising systems including Qlikview, Navision and AGR.
- Develop a strong understanding of retail merchandising processes and basic retail maths.
- Build strong relationships and networks with cross-functional partners both internally and externally.
- Support in the training and onboarding of new starters where required.
- Take ownership of personal development and actively seek out training opportunities as required.
Qualifications, Knowledge And Experience
- Entry level role – previous merchandising experience is not essential, however retail or administrative experience would be advantageous.
- Exposure to a multi-brand or luxury retail environment would be beneficial.
- Strong Excel skills and good knowledge of Microsoft Office tools.
- Numerical with a strong level of mathematical competency and confidence working with data.
- Understanding of retail merchandising and trading principles would be advantageous but is not essential.
- Competencies and Personal Attributes
- Analytical with a high level of accuracy and attention to detail.
- Excellent communication skills, both written and verbal.
- Strong organisational, planning and time management skills.
- Ability to work under pressure and use initiative to solve problems effectively.
- Self-motivated and able to work efficiently both independently and collaboratively.
- Enthusiastic, adaptable and open to change, with a willingness to take on new challenges.
- Resourceful, commercial and solutions orientated.
- Entrepreneurial mindset with a proactive approach to learning and development.
Please note that only successful candidates will be contacted.
All applicants must have the right to live and work in the UK.
If you want to find out more about us, what it is like to work for us, all about our benefits, and our pledges on Diversity, Inclusion and Belonging, please visit our website.
Space NK are an equal opportunities employer.
How We Will Use Your Information
We will use the information you provide to us with your job application to help us process your application for the specific job you have applied for.
If you apply speculatively, we will process your application for the job/relevant business area that you detail within your email.
Please note that our current system does not use an automated filtering system.
All applications made via the website, through a third-party website or in-store will be kept on file for a period of 12 months.
This information will be retained and used to assess your suitability to similar positions that may arise in the future, or if the initial vacancy becomes live again during the 12-month period.
If you would prefer us to not hold your information on file/ you wish to be ‘forgotten’ if you are not offered a position with Space NK, please email your ‘right to be forgotten’ to our recruitment email address with "RIGHT TO BE FORGOTTEN" as the title of the email.
We will always inform you when we have deleted your application details, otherwise we will treat your application as consent to us holding this information.
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Merchandising Admin Assistant employer: Space NK
At Space NK, we pride ourselves on being an exceptional employer, offering a vibrant work culture that celebrates creativity and innovation in the beauty industry. Our Head Office is a hub of collaboration, where employees are encouraged to grow through training opportunities and mentorship, all while enjoying a supportive environment that values diversity and inclusion. With competitive benefits and a commitment to employee well-being, joining our team means becoming part of a community dedicated to exploring and sharing the best in beauty.
StudySmarter Expert Advice🤫
We think this is how you could land Merchandising Admin Assistant
✨Get Your Retail Game On
Start by getting to know the local retail scene. Make a list of stores that align with your vibe and visit them. You'll be surprised at how many job openings come from chatting with staff or managers in-store. Plus, showing that you have a genuine interest in their brand can make you stand out when applying for that full-time role!
✨Join Retail Networks and Forums
Tap into retail-specific communities and forums, whether online or in-person. Platforms like Retail Week or local retail meetups can provide invaluable insights and connections. You never know who might drop a tip about an upcoming job at companies like Space NK, so don’t miss out on building those relationships!
✨Be Ready for Busy Season Opportunities
Keep your eyes peeled for seasonal hiring windows, especially in the run-up to major shopping periods. Retailers often look for full-time staff to carry through busy times and may even keep you on after the season. Stay proactive by regularly checking in with your favourite retailers about their hiring plans.
✨Show Off Your Customer Service Skills
Retail’s all about customer interactions, so make sure you showcase any relevant experience in your conversations and interviews. Share specific examples of your customer service skills and how they’ve led to positive outcomes. This is your moment to shine when applying to roles at places like Space NK!
We think you need these skills to ace Merchandising Admin Assistant
Some tips for your application 🫡
Show Off Your Customer Service Skills:In retail, customer service is key! Make sure your CV highlights any experience where you've dealt with customers, whether it’s resolving issues or enhancing the shopping experience. Use concrete examples to demonstrate your problem-solving skills and ability to handle difficult situations with ease.
Tailor Your CV for Retail:When applying for a full-time role like this one at Space NK, customise your CV to reflect retail-specific buzzwords. Include any relevant skills such as inventory management or visual merchandising, and if you have experience with POS systems, shout about it! This will show you’re serious about joining the retail team.
Craft a Genuine Cover Letter:Don’t just repeat your CV in your cover letter! Use it as a chance to explain why you're excited about the opportunity at Space NK and how your values align with their brand. Mention specific aspects of the company that resonate with you and let your enthusiasm shine through!
Highlight Your Adaptability:In retail, things can get busy and unpredictable, so demonstrate how adaptable and flexible you are. Share examples of times you've had to adjust your approach on the fly or take on new responsibilities. This will show Space NK that you’re ready to jump in and contribute right away!
How to prepare for a job interview at Space NK
✨Show Off Your Customer Service Skills
Retail is all about providing an exceptional customer experience, so be ready to discuss your past customer service stories. We should have examples on hand of how we've handled difficult situations or gone above and beyond to meet a customer's needs. These anecdotes will bring your application to life!
✨Familiarity with Point of Sale Systems
Many retail roles require us to work with Point of Sale (POS) systems, so it's a good idea to brush up on any relevant software you’ve used before. If you’re familiar with systems like Shopify or Square, don’t forget to mention this during the interview. Highlighting technical proficiency can set us apart from other candidates!
✨Understand Product Knowledge
Be prepared to discuss the products that the store sells and how we can contribute to their sales. Showing enthusiasm for the products and a willingness to learn can impress interviewers. We should research popular items or trends in the industry before the interview, so we can speak confidently about them.
✨Be Ready for Role-Playing Scenarios
Many retail interviews include role-playing scenarios where we might have to deal with a difficult customer or upsell a product. Practising these scenarios with a friend or family member can help us feel more comfortable. The key here is to showcase our problem-solving skills and ability to remain calm under pressure!
