The Operations and Personal Assistant will play a vital role in ensuring the seamless day-to-day operations of the office & business while providing executive-level support to CEO & Partner. This role requires a detail-oriented, adaptable and highly organised professional who can effectively manage multiple responsibilities, prioritise tasks and uphold confidentiality and professionalism at all times.
Responsibilities:
Operations (inclusive of Office Management):
- Oversee daily office operations, ensuring a smooth, organised and efficient workplace.
- Manage office supplies, equipment and vendor relationships inc Vodaphone mobiles.
- Coordinate IT support, arrangement of office insurances.
- Organise company events, team meetings and team-building activities including agenda preparation and follow-up on action items.
- Provide HR support, including onboarding new hires, maintaining employee records and overseeing training documentation and quarterly reviews.
- Create & maintain client terms of business & preferred supplier list records.
- Maintain and manage CRM system
- Managing multiple projects and tasks efficiently, prioritising effectively
- Liaising professionally with high-profile clients and candidates throughout the search process
- Assist in creating pitch decks and presentations for the Executive & wider team
Marketing Support:
- Maintain marketing materials such as notepads/hoodies
- Support the team in creation of daily, weekly LinkedIn posts
- Support Executive team with podcast & video recordings
- Management of company website
Personal Assistant Support (x2 Executives):
- Manage executive calendars, scheduling and diary coordination internal/external.
- Handle confidential inbox management with discretion and efficiency.
- Oversee expense management and reconciliation.
- Arrange domestic and international travel, including accommodations and itineraries.
- Assist with personal tasks, such as property management, family requests, personal travel arrangements and managing car/home/travel insurances.
What weโre looking for:
- Proven experience as an Office Manager, Personal Assistant with Operations skills a plus.
- Strong organisational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion and professionalism.
- Flexible, adaptable and proactive in managing changing priorities.
- Experience in marketing, tech apps or social media support is a plus.
- Experience in Executive Search a plus
Contact Detail:
Space Executive Recruiting Team