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- Tasks: Manage daily office operations and provide executive support to the CEO.
- Company: Join a dynamic team focused on seamless business operations and client relations.
- Benefits: Enjoy a collaborative work environment with opportunities for personal and professional growth.
- Why this job: Be at the heart of the action, supporting high-profile clients and enhancing your organizational skills.
- Qualifications: Experience as an Office Manager or Personal Assistant is essential; strong multitasking skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
The predicted salary is between 36000 - 60000 £ per year.
The Office Manager & Executive Assistant will play a vital role in ensuring the seamless day-to-day operations of the office & business while providing executive-level support to CEO & Partner. This role requires a detail-oriented, adaptable and highly organised professional who can effectively manage multiple responsibilities, prioritise tasks and uphold confidentiality and professionalism at all times.
Responsibilities:
Operations (inclusive of Office Management):
- Oversee daily office operations, ensuring a smooth, organised and efficient workplace.
- Manage office supplies, equipment and vendor relationships inc Vodaphone mobiles.
- Coordinate IT support, arrangement of office insurances.
- Organise company events, team meetings and team-building activities including agenda preparation and follow-up on action items.
- Provide HR support, including onboarding new hires, maintaining employee records and overseeing training documentation and quarterly reviews.
- Create & maintain client terms of business & preferred supplier list records.
- Maintain and manage CRM system
- Managing multiple projects and tasks efficiently, prioritising effectively
- Liaising professionally with high-profile clients and candidates throughout the search process
- Assist in creating pitch decks and presentations for the Executive & wider team
Marketing Support:
- Maintain marketing materials such as notepads/hoodies
- Support the team in creation of daily, weekly LinkedIn posts
- Support Executive team with podcast & video recordings
- Management of company website
Personal Assistant Support (x2 Executives):
- Manage executive calendars, scheduling and diary coordination internal/external.
- Handle confidential inbox management with discretion and efficiency.
- Oversee expense management and reconciliation.
- Arrange domestic and international travel, including accommodations and itineraries.
- Assist with personal tasks, such as property management, family requests, personal travel arrangements and managing car/home/travel insurances.
What we’re looking for:
- Proven experience as an Office Manager, Personal Assistant with Operations skills a plus.
- Strong organisational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion and professionalism.
- Flexible, adaptable and proactive in managing changing priorities.
- Experience in marketing, tech apps or social media support is a plus.
- Experience in Executive Search a plus
Executive Assistant Office Manager employer: Space Executive
Contact Detail:
Space Executive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager
✨Tip Number 1
Familiarize yourself with the specific tools and software mentioned in the job description, especially Microsoft Office Suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing multiple tasks and projects simultaneously. Use examples from your past roles where you successfully prioritized tasks and maintained organization, as this is crucial for the role of an Executive Assistant Office Manager.
✨Tip Number 3
Showcase your ability to handle confidential information with discretion. This is a key requirement for the position, so be prepared to discuss how you've managed sensitive information in previous roles.
✨Tip Number 4
If you have experience in marketing or social media, make sure to mention it! The role involves supporting marketing efforts, so demonstrating your skills in this area can give you an edge over other candidates.
We think you need these skills to ace Executive Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Office Manager or Personal Assistant. Emphasize your organizational skills, multitasking abilities, and any experience with operations management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your adaptability and attention to detail. Mention specific examples of how you've successfully managed multiple responsibilities in previous roles.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, provide examples in your application that demonstrate your ability to liaise professionally with high-profile clients and manage confidential information.
Showcase Technical Proficiency: Mention your proficiency in Microsoft Office Suite and any experience with CRM systems or marketing tools. This will show that you are well-equipped to handle the technical aspects of the job.
How to prepare for a job interview at Space Executive
✨Showcase Your Organizational Skills
As an Executive Assistant Office Manager, your ability to stay organized is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks and projects in the past, highlighting your attention to detail and prioritization skills.
✨Demonstrate Discretion and Professionalism
This role involves handling confidential information. During the interview, emphasize your experience with maintaining confidentiality and professionalism, especially when dealing with high-profile clients or sensitive company matters.
✨Familiarize Yourself with Company Operations
Research the company's operations and culture before the interview. Understanding their business model and recent developments will allow you to ask insightful questions and demonstrate your genuine interest in the role.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you've had to manage unexpected changes or challenges, and be ready to explain how you handled them effectively.
