Document Controller in Prenton

The 132kV Networks Team is responsible for the design and delivery of 132kV and associated 33kV network infrastructure across the SP Manweb Licence Area. This includes grid and primary substations, overhead line (OHL) networks, and cable infrastructure projects that support the safe, reliable, and efficient operation of the electricity network. As Document Controller, you will play a key role in supporting the successful delivery of these projects by ensuring that engineering, construction, commercial and project documentation is effectively managed throughout the project lifecycle.

You will be responsible for the control, distribution, storage, retrieval and maintenance of project records and technical documentation, ensuring that information remains accurate, compliant, traceable and accessible to stakeholders. Working closely with Project Managers, Engineers, Quality professionals and external delivery partners, you will help maintain governance and control of project information, supporting efficient project execution and regulatory compliance.

Responsibilities

• You will be responsible for ensuring the integrity, accuracy and governance of project documentation across a portfolio of infrastructure, connection and network modernisation projects.
• You will manage and maintain document control systems, project registers and filing structures, while administering digital document workflows within approved Document Management Systems (DMS).
• You will control document revisions, approvals, status tracking and distribution, ensuring all documentation complies with business procedures, quality standards, contractual requirements and industry best practice.
• You will coordinate document transmittals and information exchange, monitor document workflows and proactively follow up outstanding reviews and approvals.
• You will conduct document audits and quality checks to ensure accuracy, consistency and compliance, while supporting internal and external audits through the provision of relevant documentation and evidence.
• You will coordinate the compilation, verification and handover of final project records, contribute to the continuous improvement of document control processes, systems and ways of working, and provide guidance and support to project teams on document management requirements and procedures.
• Collaboration will be key, as you work alongside Engineering, Construction, Procurement, Commercial and Project Delivery teams to ensure the timely and effective management of project information.

What you’ll bring

• You will demonstrate strong organisational and administrative capabilities, with the ability to manage large volumes of information accurately and efficiently.
• You will bring previous experience gained within a Document Controller, Records Management, Project Support or similar administrative position, ideally within an Engineering, Construction, Utilities, Infrastructure or other technical environment.
• You will have experience using Document Management Systems (DMS) and established document control processes, together with a sound understanding of document control principles, revision management and approval workflows.
• You will possess strong Microsoft Office skills and be confident working with databases and information management systems.
• You will have excellent organisational skills and high level of attention to detail, with the ability to manage multiple priorities and deadlines while maintaining compliance and accuracy.
• Strong communication and stakeholder management skills are equally important, enabling you to work effectively across a range of teams and external partners.
• You will have an understanding of engineering drawings, technical documentation and project lifecycle documentation.
• Whilst not essential, knowledge of quality management systems and document control standards would be advantageous.
• A qualification in Business Administration, Information Management, Records Management or a related discipline would also be beneficial, as would experience supporting large-scale Utility, Energy or Infrastructure projects.

Whats in it for you

• 36 days annual leave
• Holiday purchase – perfect your work/life balance with extra annual leave
• Share Incentive Plan and Sharesave Scheme
• Payroll giving and charity matched funding
• Technology Vouchers – save more and spread the cost of your technology purchases
• Count us in – pledge to reduce carbon emissions and help fight climate change
• Electric Vehicle Schemes – to help you transition to green/clean driving
• Cycle to Work scheme and public transport season ticket loans
• Options to purchase dental insurance, private medical insurance, health cash plan and annual health assessments
• Life Assurance (4x salary)
• Access to ‘nudge’ financial wellbeing support
• Plus shopping, leisure, restaurant and gym discounts, and unique employee deals on travel insurance and more

Why SP Energy Networks

SP Energy Networks is part of the Iberdrola Group, one of the world’s largest integrated utility companies and a world leader in wind energy. We keep electricity flowing to homes and businesses through Central and Southern Scotland, North Wales and in the North West of England. We operate over 4000km of cables and lines that make-up the transmission network – connecting infrastructure like wind farms into the electricity system. It’s a role that puts us right at the heart of Scotland’s ambition to be Net Zero by 2044. And we’re taking it very seriously. We’re investing >£10.6 billion into our transmission network, directly supporting the rapid growth needed in renewable energy. With diverse opportunities across our businesses and a commitment to invest in our own internal talent, ScottishPower can offer people real career opportunities that meet personal and professional goals, in a global organisation.

Inclusion, diversity, and a social purpose are at the heart of everything we do. Together with our values, they bring us together into a stronger, more sustainable business with direct links to the communities we serve. It takes all kinds of people to build a large-scale business like ours, so whatever your background, you’ll fit right in. We are committed to providing reasonable support or adjustments in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to careers@scottishpower.com.

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country. If/when required, the Company will support the employee with the necessary Immigration requirements.