Office Administrator (On-site) in Farnborough

Build your future with Sovos. If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionising how businesses navigate the ever-changing regulatory landscape. At Sovos, we’re dedicated to more than just solving compliance challenges – we’re committed to making a positive and lasting difference in everything we do.

The Work You'll Do: The Office Administrator will be responsible for managing incoming and outgoing post, office supplies, and facilities coordination while preparing contracts, supporting the Registrations team, maintaining compliance documents, assisting colleagues, and coordinating meetings and events, along with providing general administrative support and contributing to special projects as needed. Required to be in the Farnborough Office minimum of 3 days a week.

• Responsible for all incoming post to Brighton office. Identifying, scanning, and distributing to correct locations and recipients.
• Responsible for all outgoing post from Brighton office including creating registration packs, scanning, arranging couriers/sending correspondence.
• Ordering Company Certificates required for Registration team.
• Preparing our Statement of Works contracts (SoWs). Includes drafting contracts from templates, reviewing information provided and checking against information in other systems and dealing with queries from Sales team.
• Proactively resolve differences.
• Office management: ordering office supplies, liaising with couriers, managing and organising paper files, liaising with local office team (Spaces) and central facilities management.
• Supporting Colleagues with internal queries.
• Work with documentation specialists to ensure ongoing maintenance of Managed Services Resource Manuals for Registrations and Compliance including relevant support document templates, updating them when necessary.
• Provide Administration support for EMEA Managed Services including arranging quarterly Town Hall meetings and booking meeting rooms for in person meetings.
• Support with internal team surveys and other team touch points.
• Perform other duties and special projects as assigned.

What We Need From You:

• 1-2 years of office administration or facilities related work experience.
• Excellent time management, decision making, and organizational skills.
• Excellent interpersonal and professional communication skills.
• Ability to work as a member of a team and cross-functionally.
• Detail oriented and ability to work independently in a fast-paced environment.

Essential Job Functions:

• Interact effectively with teammates, colleagues and customers.
• Comprehend and communicate clearly and concisely to clients.
• Utilise technology (e.g. phone systems, computer hardware and software applications) to fulfil work requirements.

What Does Sovos Offer You? The tools to enhance your life - because we want you to enjoy your life outside of work and inside! An opportunity to work with a global team. Bi-Weekly Meeting Free Days! Mentoring Programs. Globally recognised Training and Development programs.

Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees. We do not discriminate against race, colour, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law. At Sovos, all employees are encouraged to bring their whole selves to work.