At a Glance
- Tasks: Manage office supplies, coordinate meetings, and support the Registrations team.
- Company: Join Sovos, a global leader in compliance solutions with a diverse culture.
- Benefits: Enjoy bi-weekly meeting-free days, mentoring, and recognised training programs.
- Other info: Work in Brighton with opportunities for career growth and collaboration.
- Why this job: Make an impact in a dynamic environment while developing your administrative skills.
- Qualifications: 1-2 years of office administration experience and strong organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
The Office Administrator will be responsible for managing incoming and outgoing post, office supplies, and facilities coordination while preparing contracts, supporting the Registrations team, maintaining compliance documents, assisting colleagues, and coordinating meetings and events, along with providing general administrative support and contributing to special projects as needed. Required to be in the Brighton Office minimum of 3 days a week.
Responsibilities include:
- Managing all incoming post to the Brighton office, identifying, scanning, and distributing to correct locations and recipients.
- Handling all outgoing post from the Brighton office including creating registration packs, scanning, and arranging couriers/sending correspondence.
- Ordering Company Certificates required for the Registration team.
- Preparing Statement of Works contracts (SoWs), including drafting contracts from templates, reviewing information provided, checking against information in other systems, and dealing with queries from the Sales team.
- Proactively resolving differences.
- Office management, ordering office supplies, liaising with couriers, managing and organising paper files, and liaising with the local office team (Spaces) and central facilities management.
- Supporting colleagues with internal queries.
- Working with documentation specialists to ensure ongoing maintenance of Managed Services Resource Manuals for Registrations and Compliance, including relevant support document templates, updating them when necessary.
- Providing administration support for EMEA Managed Services including arranging quarterly Town Hall meetings and booking meeting rooms for in-person meetings.
- Supporting with internal team surveys and other team touch points.
- Performing other duties and special projects as assigned.
What We Need From You:
- 1-2 years of office administration or facilities related work experience.
- Excellent time management, decision making, and organisational skills.
- Excellent interpersonal and professional communication skills.
- Ability to work as a member of a team and cross-functionally.
- Detail oriented and ability to work independently in a fast-paced environment.
Essential Job Functions:
- Interact effectively with teammates, colleagues, and customers.
- Comprehend and communicate clearly and concisely to clients.
- Utilise technology (e.g. phone systems, computer hardware and software applications) to fulfil work requirements.
Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees. We do not discriminate against race, colour, religion, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law. At Sovos, all employees are encouraged to bring their whole selves to work.
Office Administrator (On-site) in Brighton employer: Sovos
Sovos is an exceptional employer that fosters a vibrant and inclusive work culture in the heart of Brighton, offering employees the chance to thrive within a global team. With a strong emphasis on professional development through globally recognised training programmes and mentoring, employees are empowered to grow their careers while enjoying benefits like bi-weekly meeting-free days. The company values diversity and encourages all team members to bring their authentic selves to work, making it a truly rewarding place to contribute and succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator (On-site) in Brighton
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about how your skills in time management and organisation can shine through. We recommend doing mock interviews with friends or family to boost your confidence!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with the tools and software mentioned in the job description. Being able to demonstrate your proficiency in these areas during an interview can really set you apart from other candidates.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our company. So, go ahead and submit that application!
We think you need these skills to ace Office Administrator (On-site) in Brighton
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Office Administrator role. Highlight your relevant experience in office management and any specific skills that match the job description, like time management and communication skills.
Show Off Your Organisational Skills:Since this role involves a lot of coordination and organisation, give examples of how you've successfully managed tasks or projects in the past. We love seeing how you can keep things running smoothly!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We want to see your ability to communicate effectively, just like you would in the role itself.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Sovos
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Administrator role. Familiarise yourself with tasks like managing post, preparing contracts, and supporting the Registrations team. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent time management and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Communicate Clearly and Professionally
Effective communication is key for this position. Practice articulating your thoughts clearly and concisely. You might want to rehearse common interview questions with a friend or family member to ensure you come across as professional and approachable during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific projects you might be involved in. This not only shows your interest but also helps you determine if the company is the right fit for you.
