At a Glance
- Tasks: Support HR operations, manage systems, and process payroll in a dynamic educational environment.
- Company: Join The White Horse Federation, a forward-thinking Multi-Academy Trust dedicated to student success.
- Benefits: Enjoy competitive salary, pension scheme, and exciting career development opportunities.
- Other info: Diverse workplace committed to equality, diversity, and inclusion.
- Why this job: Make a real impact in education while growing your HR skills in a supportive team.
- Qualifications: Organisational skills, Microsoft Office proficiency, and effective communication are essential.
The predicted salary is between 40500 - 49500 £ per year.
- About This Role
- Vacancy: HR Operations Officer
- Start: 1st September 2026
About The Role
The White Horse Federation is a Multi-Academy Trust of 30 schools in Swindon, Wiltshire, Oxfordshire and Berkshire, committed to providing the very best education for our students.
Our HR Operations Team are a key part of the Central Professional Services team, providing a comprehensive HR and Operations service to all of our schools and Central office.
We are currently recruiting for a HR Operations Officer to join our team on a permanent contract.
This is an on-site role, based at our Central Office in Swindon where you will join our HR Team.
The HR Operations Officer will provide support to the HR Operations team in the areas of HR systems administration, HR administrative documentation, payroll processing, payroll checking, HR reporting and HR data tasks.
This would be ideal for a HR generalist who has an understanding of education pay conditions and pensions.
- You Will Be
- Able to assist with managing the HR Management Information System, ensuring information is entered accurately, is up to date and correct.
- Assisting with system audits, data audits and checking.
- Able to respond to and resolve queries around the HR Management Information System.
- Providing advice and guidance around using the HR Management Information System where required
- Assisting in processing monthly payroll claims, ensuring accurate data is sent to the outsourced provider.
- Assisting in the monthly payroll checking process to ensure staff are paid correctly and on time.
- Processing parental leave and absence accurately and efficiently.
- Producing HR documentation including standard letters for absence, contracts and payroll.
- Assisting the Senior HR Operations Officer with managing HR data and producing reports for Senior Leaders and Trustees.
- Assisting in the TUPE process, including producing accurate ELI data.
- Able to work with the operations team to ensure that statutory returns are completed, including School Workforce Census
- Able to assist in managing shared inboxes for the HR Operations Team, including the general HR inbox and the payroll inbox
- We Can Offer You
• A busy and varied role where no two days are the same!
- A friendly, supportive team who are committed to providing a high-quality service.
- The opportunity to join a forward-thinking Trust with high aspirations for students, staff and school improvement.
- Exciting and relevant CPD and career development opportunities.
- A range of employee benefits including Local Government Pension Scheme, Cycle to Work scheme and employee assistance programme.
• We are looking for a candidate who
- Has organisational skills and an ability to multi-task successfully.
- Competent in Microsoft Office, Outlook and Teams.
- Can communicate effectively.
- The Advantages of joining our Federation
- In addition, our employees reap the rewards of a competitive benefits package, including:
- Employee Assistance programme
- Cycle to Work Scheme
- Menopause support network
- Discounts, Save Money On Holidays, Clothing And Much More
- Discounts for Teachers - All staff within the Trust can take advantage of the discounts
- Blue Light Discount
- Eye Care Voucher
- Development
- Access to up-to-date training on safeguarding and child protection to ensure staff are fully supported in their roles, including ongoing updates on statutory safeguarding guidance and legislation.
- CPD Programme
- Supportive leadership team to help you reach your full potential
- Pension / Leave and Service
- Excellent Pension Scheme*
- Employer contributions above national standards
- Enhanced family-friendly policies, including maternity, paternity, adoption, and shared parental leave
- An additional White Horse concessionary day’s leave per year
If successful for this role, you will be expected to apply for a disclosure from the Disclosure and Barring Service before an appointment is confirmed.
Please note that references will be sought on shortlisted candidates before the interview.
The White Horse Federation values uniqueness and recognises the benefit of having a diverse workforce.
We value the contributions of all staff from a wide range of backgrounds and we are committed to building an inclusive workplace that reflects the diversity of the communities we serve.
At The White Horse Federation, we believe that everyone should be treated with fairness and respect and share a commitment to Equality, Diversity and Inclusion at all of our schools.
We welcome applications from all backgrounds and operate a fair recruitment process, free from discrimination against protected characteristics, in line with the Equality Act 2010.
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HR Operations OfficerEDV/2026/WHF/43549 in Trowbridge employer: Southwold Primary School
West Kidlington Primary & Nursery School is an exceptional employer, offering a nurturing and inclusive environment where Early Years Practitioners can thrive. With a strong commitment to professional development through outstanding CPD opportunities and a supportive leadership team, staff are empowered to reach their full potential while enjoying benefits such as an excellent pension scheme and various employee discounts. Join us in making a meaningful impact on the lives of our eager learners in a community that values diversity and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land HR Operations OfficerEDV/2026/WHF/43549 in Trowbridge
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Southwold Primary School!
✨Leverage Your University Connections
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Southwold Primary School.
We think you need these skills to ace HR Operations OfficerEDV/2026/WHF/43549 in Trowbridge
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Southwold Primary School. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Southwold Primary School and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Southwold Primary School. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Southwold Primary School's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Southwold Primary School
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Southwold Primary School.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Southwold Primary School will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Southwold Primary School and how you would contribute to adapting HR strategies.
