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For Companies At a Glance
- Tasks: Manage office operations and ensure top-notch service for clients and staff.
- Company: Join VCCP, a leading creative agency transforming brands since 2002.
- Benefits: Enjoy a collaborative culture, flexible hours, and opportunities for growth.
- Why this job: Be part of a dynamic team that values innovation and positive contributions.
- Qualifications: Experience in facilities management and strong communication skills required.
- Other info: Office hours are 9:00am – 5:30pm, with flexibility needed.
The predicted salary is between 36000 - 60000 £ per year.
Office and Facilities Manager
Menier Venues and Southwark Square
We are a dynamic, female-led property and venue management company based near London Bridge. With a portfolio that includes commercial properties and a group of vibrant venues, we are looking for an experienced and proactive Office and Facilities Manager to join our small, committed team. This role combines managing facilities for our properties and venues with overseeing the day-to-day operations of our office and buildings.
As an independent role reporting to the Managing Director, you will take ownership of a diverse range of responsibilities. The ideal candidate will have experience working within a small team, confidently managing tasks autonomously, and liaising with various stakeholders, including contractors, suppliers and tenants.
While much of the work requires on-site presence, limited remote working can be discussed. This is a busy, diverse and energetic role demanding both accuracy, workload management and determination. Our bright and spacious offices near London Bridge provide a collaborative and enjoyable working environment, complemented by perks such as private health insurance, team socials, yoga sessions, and more.
What You’ll Do
Health & Safety Compliance:
• Ensure adherence to H&S regulations, including RAMS, PTWs, COSHH, fire evacuations, risk assessments, and lone working arrangements.
• Conduct weekly fire alarm tests and coordinate regular fire drills.
Facilities Management:
• Schedule and oversee routine maintenance for the office, venues, and wider property portfolio, including managing the on-site caretaker/handyman.
• Monitor security, action maintenance requests within remit, and maintain compliance standards across all properties.
Office & Building Operations:
• Handle facilities-related tasks for the office, including ordering supplies and ensuring smooth day-to-day operations.
• Maintain and enhance the in-house property management filing system (Microsoft SharePoint).
• Keep office and common areas tidy and presentable.
Finance & Budget Management:
• Review and compare supplier quotations, negotiate contracts, and ensure cost efficiency.
• Prepare service charge budgets for multi-tenanted buildings, monitor expenses, and provide financial reporting to the Finance team and MD.
Tenant Liaison:
• Act as the first point of contact for tenant issues, onboarding new tenants, supporting lease management, and updating building manuals.
• Communicate best practices for tenant works and manage day-to-day tenant queries.
Energy & Utility Management:
• Obtain utility data, facilitate access as required, and assist the finance team with utility recharges.
• Service Providers – Establish and monitor relationships with service providers, including cleaning, pest control, landscaping, and waste management, ensuring high-quality performance.
Venues Management:
• Oversee maintenance and facilities requirements for the venues and assist with ad hoc visitor and event enquiries.
Ad-Hoc Duties:
• Support renovation and building projects, including ordering materials and liaising with contractors on-site.
• Identify opportunities for process improvements and implement innovative solutions.
About You
Knowledge & Qualifications:
• Confident user of Microsoft Office (Word, Excel, Outlook).
• Proven experience in building and facilities management, ideally in a sole role.
• Solid understanding of UK Health & Safety laws and statutory building regulations.
• Practical knowledge or interest in building repair trades.
Skills & Traits:
• Adaptable team player with a proactive attitude.
• Enjoys a varied and hands-on workload.
• Strong organizational and problem-solving skills.
• Able to work independently and effectively within a small team.
Working with us
• Salary: £40,000 – £42,000
• Health Insurance
• 25 Days Holiday
• Regular team socials, yoga sessions, and other perks.
If you’re a confident and experienced Facilities Manager seeking a role where you can make a real impact within a close-knit team, we’d love to hear from you!
Office & Facilities Manager employer: Southwark Square
Contact Detail:
Southwark Square Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Manager
✨Tip Number 1
Familiarize yourself with VCCP's unique culture and values. Highlight your collaborative nature and entrepreneurial spirit in conversations, as these traits are essential for fitting into their team.
✨Tip Number 2
Demonstrate your proactive problem-solving skills during the interview. Prepare examples of how you've successfully managed facilities or resolved issues in a fast-paced environment to showcase your ability to thrive under pressure.
✨Tip Number 3
Build rapport with your interviewers by being personable and approachable. Show that you can quickly establish excellent working relationships, which is crucial for the Office Facilities Manager role.
✨Tip Number 4
Research the latest trends in facilities management and be ready to discuss how you can implement service improvement initiatives at VCCP. This will demonstrate your commitment to continuous improvement and alignment with their goals.
We think you need these skills to ace Office & Facilities Manager
Some tips for your application 🫡
Understand the Company Culture: Familiarize yourself with VCCP's unique culture and values. Highlight how your collaborative nature and entrepreneurial spirit align with their mission to transform client fortunes.
Tailor Your CV: Make sure your CV reflects your experience in facilities management and your ability to oversee operational functions. Emphasize your strong communication skills and any relevant qualifications like IWFM or NEBOSH.
Craft a Compelling Cover Letter: In your cover letter, express your proactive approach to problem-solving and your commitment to excellent client service. Share specific examples of how you've improved service delivery in previous roles.
Highlight Relevant Experience: When detailing your work history, focus on your experience with financial budgeting, stakeholder management, and compliance with health and safety regulations. Use metrics to demonstrate your impact where possible.
How to prepare for a job interview at Southwark Square
✨Show Your Collaborative Spirit
VCCP values a collaborative nature, so be sure to highlight your experiences working in teams. Share specific examples where you contributed positively to group projects or initiatives.
✨Demonstrate Problem-Solving Skills
As an Office Facilities Manager, you'll need a proactive approach to problem-solving. Prepare to discuss past challenges you've faced in facilities management and how you resolved them effectively.
✨Highlight Your Financial Acumen
Since the role involves financial budgeting for building and support services, be ready to talk about your experience with budgeting and tracking forecasts. Use concrete numbers and outcomes to illustrate your expertise.
✨Emphasize Your Health & Safety Knowledge
With a focus on H&S compliance, make sure to mention any relevant qualifications like NEBOSH or IOSH. Discuss how you've implemented safety regulations in previous roles to ensure a safe working environment.
