At a Glance
- Tasks: Manage the school office, organise events, and support staff and students.
- Company: A vibrant school dedicated to creating a welcoming environment for all.
- Benefits: Competitive salary, professional development, and a supportive team atmosphere.
- Other info: Join a dynamic team with opportunities for growth and impact.
- Why this job: Be the backbone of the school, making a real difference in the community.
- Qualifications: Strong organisational skills and experience in administration or management.
The predicted salary is between 30000 - 40000 € per year.
Organisation: Ensure the smooth and effective running of the school office and all administrative and communicative systems. Assist in the organisation of school trips in cooperation with other staff. Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required. Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school. Delegation of work to office staff as and when necessary. Liaison with senior school staff relating to work to be undertaken by the office.
Leadership: Line manage the Office Administrator, Kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals. Train and develop administrative staff as appropriate. Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally. Develop an office, kitchen and premises team that delivers and meets the needs of the school. Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same.
Administration: Manage manual and computerised record/information systems. Analyse and evaluate data/information and produce reports/information/data as required. Provide personal, administrative and organisational support to other staff and the governing board. Oversee and organise the management of the pupil admissions procedure and maintain waiting lists. Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary. Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary. Manage and organise completed forms from parents/carers. Organise and distribute incoming and outgoing post. Support the induction process for new staff and pupils. Book training courses for staff, when required. Assist SLT with ensuring there is sufficient staff cover when staff absences occur. Planning work schedules for your team and ensuring that they are aware of impending work projects, etc. Identifying training needs of your team and bringing them to the attention of the HT for discussion. Maintaining sickness and holiday records of all staff. Monitoring the induction of any new member of the office, kitchen or premises staff. Create and maintain staff’s personnel files in accordance to LA expectations.
School Office Manager in London employer: Southwark Schools
As a School Office Manager, you will thrive in a supportive and collaborative environment that prioritises the professional development of its staff. Our school fosters a culture of teamwork and inclusivity, ensuring that every employee feels valued and empowered to contribute to our vibrant community. With opportunities for growth and a commitment to maintaining a welcoming atmosphere for both staff and visitors, this role offers a meaningful chance to make a positive impact in the lives of students and families.
StudySmarter Expert Advice🤫
We think this is how you could land School Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a School Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school’s values and policies. Tailor your responses to show how your experience aligns with their vision. We want to see you shine, so practice common interview questions and think about how you can demonstrate your organisational skills.
✨Tip Number 3
Don’t underestimate the power of a follow-up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it’s a great way to stay updated on new opportunities!
We think you need these skills to ace School Office Manager in London
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your knack for keeping things running smoothly. Talk about any experience you have with managing schedules, organising events, or handling administrative tasks. We want to see how you can keep our school office ticking like a well-oiled machine!
Be Personable and Professional:Since you'll be the face of our school office, it's crucial to convey a warm and welcoming vibe in your application. Share examples of how you've created positive experiences for visitors or handled tricky situations with grace. We love a friendly approach that still gets the job done!
Demonstrate Leadership Experience:If you've had any experience leading a team or managing staff, make sure to mention it! We’re looking for someone who can inspire and develop our office team. Share specific instances where you’ve trained others or delegated tasks effectively.
Tailor Your Application to Us:Take a moment to read through our job description and align your application with what we’re looking for. Use similar language and focus on the skills and experiences that match our needs. And remember, applying through our website is the best way to get your foot in the door!
How to prepare for a job interview at Southwark Schools
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing the school office and supporting staff events. This will help you demonstrate how your skills align with their needs.
✨Showcase Your Organisational Skills
As a School Office Manager, organisation is key. Prepare examples of how you've successfully managed multiple tasks or events in the past. Be ready to discuss your methods for keeping everything running smoothly, especially during busy periods.
✨Demonstrate Leadership Qualities
You'll be leading a team, so it's important to highlight your leadership experience. Share specific instances where you've trained or developed staff, and how you’ve handled performance reviews. This shows you can inspire and manage a team effectively.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the school's culture, values, and expectations. This not only shows your interest but also helps you determine if the school is the right fit for you.
