At a Glance
- Tasks: Ensure smooth school office operations and organise events like trips and parents' evenings.
- Company: Join a vibrant school community dedicated to excellence and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth and to lead a dynamic team.
- Why this job: Make a real difference in a school setting while developing your leadership skills.
- Qualifications: Strong organisational skills and experience in administration or management.
The predicted salary is between 30000 - 40000 € per year.
Organisation:
- Ensure the smooth and effective running of the school office and all administrative and communicative systems.
- Assist in the organisation of school trips in cooperation with other staff.
- Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.
- Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school.
- Delegation of work to office staff as and when necessary.
- Liaison with senior school staff relating to work to be undertaken by the office.
Leadership:
- Line manage the Office Administrator, Kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals.
- Train and develop administrative staff as appropriate.
- Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally.
- Develop an office, kitchen and premises team that delivers and meets the needs of the school.
- Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same.
Administration:
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required.
- Provide personal, administrative and organisational support to other staff and the governing board.
- Oversee and organise the management of the pupil admissions procedure and maintain waiting lists.
- Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary.
- Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary.
- Manage and organise completed forms from parents/carers.
- Organise and distribute incoming and outgoing post.
- Support the induction process for new staff and pupils.
- Book training courses for staff, when required.
- Assist SLT with ensuring there is sufficient staff cover when staff absences occur.
- Planning work schedules for your team and ensuring that they are aware of impending work projects, etc.
- Identifying training needs of your team and bringing them to the attention of the HT for discussion.
- Maintaining sickness and holiday records of all staff.
- Monitoring the induction of any new member of the office, kitchen or premises staff.
- Create and maintain staff’s personnel files in accordance to LA expectations.
Office manager/manageress in London employer: Southwark Schools
As an Office Manager/Manageress at our school, you will be part of a vibrant and supportive community dedicated to fostering a positive learning environment. We prioritise employee growth through ongoing training and development opportunities, ensuring that our staff feel valued and empowered. With a strong emphasis on teamwork and collaboration, you will enjoy a fulfilling role that directly impacts the success of our students and the satisfaction of our parents.
StudySmarter Expert Advice🤫
We think this is how you could land Office manager/manageress in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for an office manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent events. This will help you tailor your responses and show that you’re genuinely interested in contributing to their mission. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice your communication skills! As an office manager, you'll need to liaise with various staff and parents. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can sometimes give you an edge over other candidates. Let’s get you that dream job!
We think you need these skills to ace Office manager/manageress in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the job description. We want to see how you can ensure the smooth running of our school office and support our team!
Showcase Your Leadership Skills:As an office manager, you'll be leading a team. Share examples of how you've successfully managed or trained others in the past. We love seeing candidates who can inspire and develop their colleagues!
Be Professional Yet Approachable:Your written application should reflect the professional image we want to present to parents and visitors. However, don’t forget to let your personality shine through – we’re looking for someone who can create a welcoming atmosphere!
Apply Through Our Website:We encourage you to submit your application via our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Southwark Schools
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of an office manager, especially around administrative systems and event organisation. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Leadership Skills
As a potential office manager, you'll need to lead a team. Prepare examples of how you've successfully managed or trained staff in the past. Highlight your ability to delegate tasks effectively and maintain a positive work environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a busy school event or dealing with a difficult parent. Think through these scenarios in advance and be ready to discuss your thought process and decision-making.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be prepared to discuss how you’ve communicated with various stakeholders in previous positions. Show that you can present a professional image and foster a welcoming atmosphere for visitors and parents.
