At a Glance
- Tasks: Ensure smooth school office operations and organise events like trips and parents' evenings.
- Company: Join a vibrant school community dedicated to excellence and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth and to lead a dynamic team.
- Why this job: Make a real difference in a school setting while developing your leadership skills.
- Qualifications: Strong organisational skills and experience in administration or management.
The predicted salary is between 30000 - 40000 € per year.
Organisation:
- Ensure the smooth and effective running of the school office and all administrative and communicative systems.
- Assist in the organisation of school trips in cooperation with other staff.
- Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.
- Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school.
- Delegation of work to office staff as and when necessary.
- Liaison with senior school staff relating to work to be undertaken by the office.
Leadership:
- Line manage the Office Administrator, Kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals.
- Train and develop administrative staff as appropriate.
- Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally.
- Develop an office, kitchen and premises team that delivers and meets the needs of the school.
- Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same.
Administration:
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required.
- Provide personal, administrative and organisational support to other staff and the governing board.
- Oversee and organise the management of the pupil admissions procedure and maintain waiting lists.
- Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary.
- Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary.
- Manage and organise completed forms from parents/carers.
- Organise and distribute incoming and outgoing post.
- Support the induction process for new staff and pupils.
- Book training courses for staff, when required.
- Assist SLT with ensuring there is sufficient staff cover when staff absences occur.
- Planning work schedules for your team and ensuring that they are aware of impending work projects, etc.
- Identifying training needs of your team and bringing them to the attention of the HT for discussion.
- Maintaining sickness and holiday records of all staff.
- Monitoring the induction of any new member of the office, kitchen or premises staff.
- Create and maintain staff’s personnel files in accordance to LA expectations.
OFFICE MANAGER / MANAGER in London employer: Southwark Schools
As an Office Manager at our school, you will be part of a vibrant and supportive community dedicated to fostering a positive learning environment. We prioritise professional development, offering ample opportunities for growth and training, while our collaborative work culture ensures that every team member feels valued and empowered. Located in a welcoming neighbourhood, our school not only provides a fulfilling career but also a chance to make a meaningful impact on the lives of students and their families.
StudySmarter Expert Advice🤫
We think this is how you could land OFFICE MANAGER / MANAGER in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent events. This will help you tailor your responses and show that you’re genuinely interested in contributing to their mission. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for office management roles, and don’t forget to highlight your leadership skills and experience in managing teams.
✨Tip Number 4
Don’t just apply anywhere; apply through our website! We’ve got a streamlined process that makes it easy for you to showcase your skills and experience. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace OFFICE MANAGER / MANAGER in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the role of Office Manager. We want to see how you can contribute to the smooth running of our school office!
Showcase Your Leadership Skills:Since this role involves managing a team, don’t forget to mention any previous leadership experiences. We’re keen to know how you’ve trained or developed staff in the past and how you can bring that to our team.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key achievements and responsibilities are easy to spot!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Southwark Schools
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of an Office Manager, especially around administrative systems and team leadership. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you've successfully managed schedules, organised events, or streamlined processes. Be ready to discuss how you can apply these skills to manage school trips and meetings effectively.
✨Demonstrate Leadership Qualities
You'll be leading a team, so it's important to highlight your leadership style. Think of specific instances where you've trained or developed staff, delegated tasks, or handled performance reviews. This will show that you can foster a positive and productive environment in the school office.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the school's culture, expectations for the role, and how they measure success. This not only shows your interest but also helps you determine if the school is the right fit for you.
