Part time Bookkeeper

We are recruiting a Part time Bookkeeper for a Centre based in the Termonbacca area, Co Derry.

Date Prepared: asap

Reports To: Provincial Bursar

Objective of Role:

• Work closely with the Bursars Office in Dublin on financial reporting, accounting procedures and compliance matters.
• The Termonbacca Bookkeeper/Administrator will be highly organised, hardworking and self-motivated in order to ensure the smooth running of accounts and administration functions of the Termonbacca Community & Centre.
• They will work with with minimal direct supervision.
• They need to demonstrate excellent time management and organization skills.
• They will be comfortable withSage accounts, Microsoft 365 and generaloffice operations, and have a good understanding of basic accounting principles.
• They will have good people and communication skills in order tobest work with other staff and members.
• Uphold the highest standards of honesty and integrity and have respect for the faith-based environment and ethos of the Order.

Roles & Responsibilities:

• Collect all invoices ensuring they are approved and signed as authorised for payment.
• Arrange online banking payments for approval.
• Enter all receipts and payments into Sage Accounting system.
• Monthly bank reconciliations
• Assist with the preparation of annual audit information and liaise with the external auditors in conjunction with the Provincial Bursar’s Office.
• Bank lodgements
• Maintain & reconcile cash records, including weekly cash counts.
• Process weekly and monthly payroll in Sage Payroll for a small number of employees.
• Arrange payment of all payroll taxes and deductions to HMRC and pension provider.
• Reconcile payroll reports to the Sage Accounting records monthly.
• Ensure accounting and administrative activities comply with the Order’s Financial Policy and Internal Control Procedures.

Work with the Provincial Bursars Office to ensure :

• Staff handbook policies and procedures are in practice.
• Manage HR records locally ensuring OCD data protection policy is observed.
• Ensure that volunteer compliance documentation is in place.
• Arrange staff and volunteer training as advised by Provincial Bursars Office
• Take ownership for progressing any matters of governance and compliance in the community as advised by the Bursars Office team in Dublin.
• Excellent communication and cooperation to address any areas of non-compliance with the policies and procedures.

Interpersonal & Communication Skills:

• Communicate in a timely, fluent and clear and manner.
• Work in collaboration with other team members.
• Act and speak at all times to other team members in a respectful manner reflecting the Dignity At Work Policy outlined in the staff handbook.
• Interact proactive in team meetings and contribute to the goals of the Bursar’s Office.

Core Competencies Required:

• Proficient in Sage Accounting System package & Microsoft Office.
• Previous UK payroll experience including UK PAYE and pension requirements.
• Good organisational, scheduling and time management skills.
• Ability to manage multiple tasks and set priorities for their workload.
• Attention to detail.
• Ability to work independently with a minimum of supervision.
• Ability to work as part of a team.
• Excellent interpersonal skills
• Demonstrate an ability to work well under pressure in a changing environment.
• Demonstrate effective written and oral communication skills.
• Accomplish annual objectives as agreed.
• Salary £18ph

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