At a Glance
- Tasks: Manage and ensure quality of project documentation for residential developments.
- Company: Join Southern Housing, a leading housing provider in the UK.
- Benefits: Hybrid working, career growth, and the chance to make a real impact.
- Other info: Work in a fast-paced environment with opportunities for professional development.
- Why this job: Be part of a team that delivers safe, compliant homes for communities.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 28350 - 34650 £ per year.
High-quality information is essential to delivering safe, compliant homes. We’re looking for a Document Controller to join our Strategy & Information team. This is a key role supporting the successful delivery and handover of our development programme, helping to ensure project information is accurate, complete, compliant and available when it is needed.
You’ll take ownership of information across a portfolio of residential development projects, working closely with contractors, consultants and internal teams throughout the project lifecycle. You’ll play an important role in maintaining the quality and integrity of information that supports safe, compliant homes and effective handover.
If you’re organised, proactive, detail-focused and confident working with a range of stakeholders in a fast-paced environment, we’d like to hear from you.
What you’ll do:
- Take ownership of document and information management across multiple residential development projects throughout the project lifecycle.
- Manage your own portfolio of projects and be expected to work proactively with project teams to make sure information is provided to the required standard and within agreed timescales.
- Carry out quality assurance reviews of key project documentation to ensure information is complete, accurate, compliant and ready for handover.
- Work collaboratively with contractors, consultants and internal stakeholders to identify and resolve information gaps, inconsistencies and queries.
- Lead or coordinate and progress internal and external meetings with key stakeholders tracking actions through to resolution.
- Support the delivery of high-quality information in line with the Building Safety Act and Golden Thread requirements.
- Manage and maintain accurate project records, including drawings, technical information O&M documentation, H&S files, fire information and other handover records.
- Ensure robust version control, document status and audit trails are maintained within project document management systems/Common Data Environments.
- Support the continuous improvement of document control and information management process.
- Escalate risks, delays and non-compliance where required, working with project teams to achieve timely resolution.
You’ll be working in a hybrid way, with a minimum of two days (subject to change) based at one of our offices in either Farringdon, Maidstone or Sittingbourne.
What you’ll bring:
- Experience working in document control, information management, development or project delivery within residential construction, housebuilding or a similar built environment setting.
- Experience using SharePoint and document management systems/Common Data Environments (CDEs).
- A good understanding of construction drawings and technical documentation, including architectural, structural, MEP civils and fire information.
- Experience carrying out quality assurance checks and ensuring information is complete, accurate and compliant before handover.
- A good understanding of the Building Safety Act, the Golden Thread and the importance of high-quality information throughout a building’s lifecycle.
- Excellent organisational skills with meticulous attention to detail.
- Strong communication skills, with the confidence to build relationships and work collaboratively with contractors and colleagues.
- The ability to manage competing priorities and meet deadlines in a fast-paced environment.
- A proactive approach with the ability to identify issues and follow them through to resolution.
Advert closing date: 24th September 2026 at 23:59. Interview date: Week commencing 5th October 2026. Please note, we may close the advert early if we receive a suitable number of applications.
At Southern Housing, our residents are at the heart of everything we do. As one of the largest housing providers in the UK with over 77,000 homes across London, the Southeast, the Isle of Wight, and the Midlands, we give over 167,000 people somewhere affordable to call their own! We also understand the difference that safe, secure, and affordable homes can make to people’s lives.
A career at Southern Housing will allow you to make a difference every day you come to work. Working in the housing sector with us will bring fresh challenges and give you the opportunity to grow and develop, too.
Document Controller in Maidstone employer: Southern Housing
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StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Maidstone
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Southern Housing, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Southern Housing.
We think you need these skills to ace Document Controller in Maidstone
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Southern Housing
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
