At a Glance
- Tasks: Manage and organise building documents to ensure compliance and efficiency.
- Company: Join Southern Housing's supportive Building Safety team.
- Benefits: Gain valuable experience in a dynamic environment with career growth potential.
- Other info: Opportunity for travel and collaboration across multiple offices.
- Why this job: Be part of a crucial transformation programme ensuring building safety.
- Qualifications: Experience in document management and knowledge of building safety regulations required.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Southern Housing is on the lookout for a Buildings Document Controller to join our Building Safety team on a Fixed Term Contract (concluding in January 2027). This is an exciting opportunity for someone with previous document and information management experience in a property/construction background to be part of a high performing and supportive team. Reporting to the Document Controller & Systems Manager, you will work to defined policies, processes and procedures that support the Southern Housing Information Management function and ensure effective and secure document management processes for building information management across Building Safety transformation programme priorities in compliance with Building Safety Golden Thread requirements and relevant British Standards (BSIs) and ISOs.
Applicants should have proven experience in building control administration, demonstrating a solid understanding of regulatory compliance and documentation processes.
This role will be based at our office in Farringdon, London; travel to other main offices may be required. Specific arrangements will be discussed and agreed with your line manager.
What you’ll be doing
- Ensure that paper assets are properly arranged and sorted accordingly using Southern Housing classification.
- Ensure that paper documents are correctly scanned and saved to the correct repositories.
- Ensure that scanned documents are properly named with prescribed metadata.
- Ensure that processed paper documents are returned to inventory and stored correctly for easy identification and retrieval.
- Completing Building Safety Checklists for our physical building assets.
- Prepare and submit monthly project status reports to the Head of Regulatory Change.
- Ensure that stipulated scanning procedures and processes are always adhered to.
What you’ll need
- Experience using Electronic Document Management Systems such as Oracle Aconex, or Viewpoint.
- Knowledge of ISO 19650-2:2018
- Strong and verifiable experience as a Document Controller
- Strong understanding of relevant Building Safety legislation and the Golden Thread
- Experience of excellent stakeholder engagement
In your supporting statement, please address how you meet each of the above criteria with real examples.
Shortlisting
Shortlisting Date: From 25 September 2025
Please note, we reserve the right to close this vacancy at any time if we receive a high volume of applications.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Other
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Buildings Document Controller in Sunderland employer: Southern Housing
Southern Housing is an exceptional employer, offering a collaborative and supportive work environment in the heart of Farringdon, London. With a strong focus on employee development and regulatory compliance, we provide our Buildings Document Controller with opportunities to grow within a high-performing team dedicated to building safety transformation. Our commitment to excellence is matched by our dedication to fostering a culture of inclusivity and innovation, making this role not just a job, but a meaningful career path.
StudySmarter Expert Advice🤫
We think this is how you could land Buildings Document Controller in Sunderland
✨Tip Number 1
Network like a pro! Reach out to your connections in the property and construction sectors. We all know that sometimes it’s not just what you know, but who you know that can get you in the door.
✨Tip Number 2
Prepare for those interviews by brushing up on your knowledge of Building Safety legislation and the Golden Thread. We want you to be able to chat confidently about how your experience aligns with the role!
✨Tip Number 3
Don’t forget to showcase your document management skills! Bring examples of how you’ve successfully managed documents in previous roles. We love seeing real-life applications of your expertise.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we’re always on the lookout for passionate candidates like you!
We think you need these skills to ace Buildings Document Controller in Sunderland
Some tips for your application 🫡
Tailor Your Supporting Statement:Make sure to address each criterion in the job description with real examples from your experience. We want to see how your skills match what we're looking for, so don’t hold back!
Show Off Your Document Management Skills:Highlight your experience with Electronic Document Management Systems like Oracle Aconex or Viewpoint. We’re keen on seeing how you’ve used these tools in past roles, so give us the details!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your points are easy to understand.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Southern Housing
✨Know Your Stuff
Make sure you brush up on your knowledge of ISO 19650-2:2018 and relevant Building Safety legislation. Being able to discuss these topics confidently will show that you’re not just familiar with the requirements, but that you truly understand their importance in document management.
✨Showcase Your Experience
Prepare specific examples from your past roles where you successfully managed documents or improved processes. Highlight your experience with Electronic Document Management Systems like Oracle Aconex or Viewpoint, as this will demonstrate your hands-on skills and relevance to the role.
✨Engage with Stakeholders
Since excellent stakeholder engagement is key for this position, think of instances where you’ve effectively communicated with different teams or clients. Be ready to discuss how you navigated challenges and built relationships, as this will illustrate your collaborative spirit.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the Building Safety transformation programme. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
