At a Glance
- Tasks: Support the Estates Management team with administrative tasks and data management.
- Company: Join a collaborative team in a growing estates function.
- Benefits: Hybrid working options, career development, and a supportive environment.
- Other info: Opportunity to work with diverse teams and external stakeholders.
- Why this job: Make a real impact while developing your administrative skills.
- Qualifications: Strong organisational skills and previous administrative experience required.
The predicted salary is between 24000 - 28000 £ per year.
Location: Diss, Norfolk (Support Office – hybrid/remote considered for exceptional candidates)
Hours: Monday to Friday, 9:00am – 5:30pm
About the Role
We are looking for a highly organized and proactive Estates Administrative Assistant to join our Estates Management team. This is a fantastic opportunity to play a key role in supporting the day-to-day operations of a busy and collaborative department, ensuring the smooth running of property and estates-related activities across the business. You will be central to maintaining accurate data, managing internal communications, and supporting key processes that underpin our estates function.
Key Responsibilities
- Provide comprehensive administrative support to the Estates Management team
- Maintain and update the Estates database, ensuring data accuracy at all times
- Act as a key point of contact, facilitating communication between internal teams and external stakeholders
- Manage the Estates issue ticketing system, triaging and allocating queries appropriately
- Support the processing of estates-related invoices and payments
- Attend meetings and produce clear, structured notes
What You'll Be Doing
- Carrying out a variety of administrative tasks to support team operations
- Preparing reports and assisting with data collection and analysis
- Maintaining spreadsheets across different property portfolios
- Managing incoming calls and queries via the Estates function
- Liaising with external contractors, consultants, landlords, and legal professionals
- Supporting file management and post‑completion administration
About You
We're looking for someone who is:
- Highly organized with strong attention to detail
- A confident communicator with excellent written and verbal skills
- Proactive, adaptable, and able to manage multiple tasks effectively
- Commercially aware with a “can-do” attitude
- Comfortable working both independently and as part of a team
Skills & Experience
- Strong proficiency in Microsoft Office (Excel, Word, Outlook)
- Previous administrative experience (essential)
- Experience with ticketing systems or property management tools (desirable, not essential)
- Exposure to Estates, Property, or Legal environments (advantageous but not required)
Why Join Us?
- Be part of a supportive and collaborative team
- Opportunity to develop within a growing estates function
- Hybrid working options available
- Varied role with real impact across the business
If you are looking for a role where you can make a difference and develop your administrative career within a dynamic team, we would love to hear from you.
Administrative Assistant in Diss employer: Southdown Veterinary Group
Join our dynamic team in Diss, Norfolk, where we prioritise a supportive and collaborative work culture that empowers you to thrive. As an Administrative Assistant, you'll enjoy hybrid working options and the chance to develop your skills within a growing estates function, making a real impact on our operations. We value proactive individuals who are eager to contribute and grow in their careers, ensuring a rewarding and meaningful employment experience.
Contact Details:
Southdown Veterinary Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Diss
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take that extra step to connect with us directly.
We think you need these skills to ace Administrative Assistant in Diss
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative experience and any relevant tools you've used, like ticketing systems or property management software.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and explain why you're the perfect fit for our Estates Management team. Mention specific examples of how you've been proactive and organised in previous roles.
Show Off Your Communication Skills:Since communication is key in this role, ensure your written application is clear and concise. Use proper grammar and structure to demonstrate your excellent written skills right from the start.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Southdown Veterinary Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Administrative Assistant, being organised is crucial. Prepare examples of how you've managed multiple tasks or maintained accurate data in previous roles. Bring a notepad to jot down important points during the interview; it shows you're ready to take notes and stay organised.
✨Communicate Clearly and Confidently
Practice your verbal communication skills before the interview. You’ll need to demonstrate your ability to liaise with various stakeholders, so be prepared to discuss how you’ve effectively communicated in past roles. Remember, clarity and confidence go a long way!
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the ticketing system they use, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
