At a Glance
- Tasks: Provide high-level admin support to the CEO and Executive Leadership Team.
- Company: Join a vibrant cultural hub at the Southbank Centre in London.
- Benefits: Enjoy a competitive salary, generous leave, and pension contributions from day one.
- Other info: This role offers great opportunities for personal and professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in a dynamic environment.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
The predicted salary is between 33000 - 33000 £ per year.
This role provides high‑level, proactive administrative support to the Chief Executive Officer and the wider Executive Leadership Team (ELT). Operating at the heart of the Southbank Centre, it requires exceptional discretion, sophisticated communication skills and the ability to navigate a complex, high‑profile environment with professional poise.
Key Responsibilities:
- In close collaboration with the Head of the CEO’s Office, provide diary management for the CEO, ensuring time is prioritised effectively against organisational objectives.
- In collaboration with the EA to the COO and Board, provide administrative and scheduling assistance to the Chief Operating Officer, Finance Director, and the Board of Governors as required and directed.
- Coordinate comprehensive end‑to‑end travel arrangements for the CEO and COO, including preparation of itineraries, visa applications, and collation of detailed briefing documents and meeting agendas.
- Act as the primary point of contact for the Executive Office; meet and greet visitors with professionalism and manage catering requirements.
- Assist in the delivery of internal and external Executive Office events, managing venue protocols, catering, technical production, and on‑site logistics.
Skills & Experience:
- Highly organised, able to create and maintain effective administrative procedures and systems.
- Team worker with strong communication skills and the ability to establish good working relationships with people at all levels, even when dealing with challenging or conflicting priorities.
- Excellent interpersonal skills, including tact and diplomacy.
- Problem‑solving approach, using initiative to make things happen.
- Proactive, motivated and able to be flexible and responsive to different situations and contexts.
Benefits:
- Minimum 5% pension contribution (up to 9% depending on employee contribution) from day 1 of employment.
- 28 days annual leave, plus
StudySmarter Expert Advice🤫
We think this is how you could land Executive Office Assistant in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Southbank Centre!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Southbank Centre.
We think you need these skills to ace Executive Office Assistant in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Southbank Centre. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Southbank Centre and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Southbank Centre. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Southbank Centre's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Southbank Centre
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Southbank Centre.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Southbank Centre will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Southbank Centre and how you would contribute to adapting HR strategies.
