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- Tasks: Assist in planning and executing exciting events with top artists and teams.
- Company: Join the vibrant Southbank Centre, a hub for arts and culture in London.
- Benefits: Enjoy 28 days leave, pension contributions, discounts, and free gallery access.
- Other info: Diverse and inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of a creative team making unforgettable experiences in a stunning location.
- Qualifications: Strong admin skills, professional communication, and a passion for the arts.
The predicted salary is between 31600 - 44240 ÂŁ per year.
We are currently looking for an Events Assistant to join our Arts Planning and Producing team on a full time permanent contract.
As an Events Assistant, you will be working with a team of Senior Event Managers, artform specialist Event Managers (e.g. Classical Music), multi-artform Event Managers and Assistant Event Managers. You will hold a close working relationship with all members of the Arts Planning and Producing team and work closely with the wider Artistic Programming team to deliver projects with some of the biggest names in the Arts, from our renowned Resident Orchestras to producing the internationally acclaimed London Literature Festival and the longest running curatorâled festival in the world, Meltdown.
The Event Management team is a welcoming group full of industry leading professionals creating amazing experiences in a stunning central London location by the River Thames.
Please download the attached Job Description for a full overview of this role's responsibilities.
The annual salary stated is based on the FullâTime Equivalent (40 hours per week). If the job is partâtime, the weekly hours will be stated within the advert.
The deadline for applications is 23:59 on the closing date for the job posting. Please note, applications sent via Email or 3rd party agencies will not be considered.
Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.
We welcome applications from all backgrounds. By attracting people with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our colleagues.
Key Responsibilities- Administrative Support & Systems: Demonstrate ownership of administrative tasks, such as managing room and equipment bookings, maintaining backstage/guest lists, and ensuring accurate event information is managed within systems like Artifax and Tessitura.
- Stakeholder Communication: Provide evidence of experience acting as a positive, wellâinformed point of contact for internal colleagues and external stakeholders, including highâprofile artists, freelancers, and facilitators.
- Financial & Process Management: Highlight experience in supporting financial processes, such as raising Purchase Orders (POs) via Business Central, setting up suppliers, and assisting with budget tracking.
- Event Logistics: Show an ability to provide handsâon logistical support, including preparing event materials, arranging artist travel/parking, and setting up backstage requirements such as artist 'riders.'
- Team Coordination: Provide examples of supporting team operations, such as organising meeting logistics, taking minutes, and managing resources to ensure they are wellâstocked and follow sustainable practices.
- Methodical Administration: Showcase strong administrative skills characterised by a highly methodical approach and meticulous attention to detail.
- Professional Communication: Evidence the ability to interact professionally and maintain rapport with a wide range of individuals, from technical teams to highâprofile artists and their teams.
- Proactive Workload Management: Demonstrate the capacity to handle multiple, competing priorities and meet strict deadlines within a fastâpaced environment.
- Technical & IT Proficiency: Highlight experience or aptitude for learning event management systems (e.g. Artifax, Business Central, Tessitura) alongside proficiency in standard office tools like MS Office and Google Drive.
- Customer Service Ethos: Describe a commitment to providing highâquality service, ensuring that all artists and guests feel valued and supported throughout their experience at the centre.
- A min 5% pension contribution (going up to 9% depending on employee contribution), from day 1 of employment
- 28 days annual leave, plus bank holidays
- 1 day a week working from home
- Enhanced sick pay
- Enhanced family leave benefits
- Up to 30% discounts at onsite retail, food and beverage vendors
- Staff ticket offers for SC events
- Free entry to Hayward Gallery
- Free/discounted entry with other reciprocal organisations
- Free staff yoga
Events Assistant in London employer: Southbank Centre
Contact Detail:
Southbank Centre Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Events Assistant in London
â¨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend local events, workshops, or even online webinars. You never know who might have a lead on that perfect Events Assistant role!
â¨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your administrative prowess and your knack for managing multiple tasks. Make sure they see how organised and detail-oriented you are!
â¨Tip Number 3
Be proactive! If you hear about an event or project that excites you, reach out to the organisers. Express your interest and ask how you can help. This shows initiative and could lead to job opportunities down the line.
â¨Tip Number 4
Apply through our website! We love seeing applications come directly from passionate candidates. It shows you're serious about joining our team and makes it easier for us to keep track of your application.
We think you need these skills to ace Events Assistant in London
Some tips for your application đŤĄ
Show Your Passion for Events: When writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for the arts and event management. We want to see how you can bring that passion to our team.
Tailor Your Application: Make sure to customise your application to fit the Events Assistant role. Highlight specific skills and experiences that align with the job description, like your administrative prowess or your knack for stakeholder communication. This shows us youâve done your homework!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon where possible. We appreciate a well-structured application that makes it easy for us to see why youâd be a great fit for the team.
Apply Through Our Website: Donât forget to submit your application through our website! Itâs the best way to ensure we receive your details directly. Plus, it helps us keep everything organised and makes the process smoother for everyone involved.
How to prepare for a job interview at Southbank Centre
â¨Know Your Events
Familiarise yourself with the events and festivals that the company produces, like the London Literature Festival and Meltdown. Being able to discuss these in detail will show your genuine interest and understanding of their work.
â¨Showcase Your Admin Skills
Prepare examples of how you've successfully managed administrative tasks in previous roles. Highlight your attention to detail and methodical approach, especially when discussing systems like Artifax or Tessitura.
â¨Communicate Like a Pro
Practice your professional communication skills. Be ready to demonstrate how you've effectively interacted with various stakeholders, from artists to team members, ensuring everyone feels valued and informed.
â¨Be Ready for Logistics Questions
Expect questions about event logistics. Prepare to discuss your experience in arranging travel, managing backstage requirements, and supporting team operations. Show that you can handle multiple priorities in a fast-paced environment.