At a Glance
- Tasks: Support the design team by managing project processes and communication with suppliers.
- Company: Join a vibrant team at the Southbank Centre, a hub of creativity in London.
- Benefits: Enjoy 28 days annual leave, hybrid working, and discounts on food and events.
- Other info: Diverse and inclusive workplace focused on professional development and creative collaboration.
- Why this job: Be the backbone of exciting design projects and grow your skills in a dynamic environment.
- Qualifications: Strong organisational skills and proficiency in Google Suite; experience with Asana is a plus.
The predicted salary is between 32300 - 32300 £ per year.
We are currently looking for a Design Studio Assistant to join our Design & Brand team on a full time permanent contract. As the Design Studio Assistant, you will be the backbone of the studio's project processes, handling day-to-day administrative tasks to keep projects flowing smoothly. You will be instrumental in the print commissioning process, acting as the primary point of communication between our design team, our colleagues, and our suppliers.
Key Responsibilities
- Executing the administrative steps of the print commissioning process, including daily communication with print and signage suppliers, requesting print quotes, sending artwork files, securing proofs, and coordinating delivery and installation.
- Generating Purchase Orders (POs) using internal clients' budget codes and tracking invoices for payment, in coordination with the Design Studio Manager.
- Updating and tracking job progress in the project management tool, Asana.
- Responding to general enquiries to the Design Studio inbox where necessary, and directing stakeholders to the correct designer or member of the team.
- Assisting in the freelance process, including setting freelancers up on our finance system, amending and sharing contracts, and sharing design files.
Skills & Experience
- Able to demonstrate a methodical and accurate approach to administrative tasks and a fastidious attention to detail.
- Demonstrable communication and interpersonal skills, with the ability to communicate clearly and professionally with external suppliers and internal stakeholders.
- Well-organised with demonstrable time management skills and ability to manage a variety of tasks simultaneously.
- Able to work quickly and accurately on multiple tasks in a busy environment.
- Proficiency in using the Google Suite (or transferable knowledge from other administrative software) for email, document creation, and data management, and experience using or a willingness to learn a project management tool such as Asana.
Benefits
- A minimum 5% pension contribution (going up to 9% depending on employee contribution), from day 1 of employment.
- 28 days annual leave, plus bank holidays.
- Hybrid working model (3 days office working, 2 days from home).
- Enhanced sick pay.
- Enhanced family leave benefits.
- Up to 30% discounts at onsite retail, food and beverage vendors.
- Staff ticket offers for SC events.
- Free entry to Hayward Gallery.
- Free/discounted entry with other reciprocal organisations.
- Free staff yoga.
We welcome applications from all backgrounds. By attracting people with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. The Southbank Centre is a warm and welcoming place to work, with great aspirations and ambitions to create great and accessible work for all. We pride ourselves in building a supportive environment to enable the development of our colleagues.
StudySmarter Expert Advice🤫
We think this is how you could land Design Studio Assistant (Operations) in London
✨Show Off Your Skills with a Killer Portfolio
As a graphic designer, your portfolio is your secret weapon! Make sure it's not just a collection of your work but showcases your creative process too. Use platforms like Behance or Dribbble to share your designs and gain visibility within the design community.
✨Get Involved in Design Meetups
Networking is key in the design world! Check out local design meetups or workshops where you can connect with other creatives and potential employers. This is a goldmine for finding unadvertised job openings at companies like Southbank Centre.
✨Tailor Your Applications
When you’re applying for a full-time role at a creative company like Southbank Centre, don’t go for a one-size-fits-all approach. Ensure your application highlights specific projects or styles that align with their brand image, showing that you’re a perfect fit for their team.
✨Leverage Social Media
Don't underestimate the power of social media in landing your dream design job! Share your work on platforms like Instagram or Pinterest, and engage with accounts from your desired companies—this could put you on their radar before they start hiring.
We think you need these skills to ace Design Studio Assistant (Operations) in London
Some tips for your application 🫡
Showcase Your Portfolio:Your portfolio is your visual CV! Make sure to include a link to your best design projects that showcase your creativity and versatility. Tailor it to include works that relate to the kind of design work Southbank Centre does, so they can see you in action.
Tailor Your CV for Design:When crafting your CV, highlight your design skills and software proficiencies, like Adobe Creative Suite or Sketch. Mention any relevant experience you have with branding, UI/UX design, or typography, as we want to see how you fit in with the creative team at Southbank Centre.
Craft a Compelling Cover Letter:In your cover letter, share your design philosophy and what excites you about working at Southbank Centre. Let us know how you approach your design projects and any specific campaigns or themes that resonate with you, showing we’re not just a good fit but a perfect match!
Highlight Collaboration Skills:As a graphic designer, you often work with various teams and stakeholders. In your application, mention experiences where you've collaborated with others to bring a project to life, whether it's with clients, writers, or developers. This shows you can thrive in a team environment, which is key at Southbank Centre.
How to prepare for a job interview at Southbank Centre
✨Get Your Portfolio Ready
Your portfolio is your secret weapon in graphic design interviews! Make sure it's showing off your best work, with a variety of styles and projects that highlight different skills — from branding to digital illustration. Be prepared to talk through each piece, focusing on your creative process and the tools you used.
✨Know Your Design Tools Inside Out
Familiarity with software like Adobe Creative Suite is a must! Brush up on your skills with Photoshop, Illustrator, and InDesign, as interviewers might dive into specific technical questions or ask for your workflow. If you’ve worked with any innovative tools or techniques, don't hesitate to showcase that expertise!
✨Prepare for Design Challenges
Some companies may throw a design challenge your way during the interview! This might involve sketching out ideas or solving a branding issue on the spot. Practising these quick thinking exercises beforehand can help us show off our creativity and adaptability.
✨Passion Counts
For a full-time position, showing genuine enthusiasm for design is key! Talk about your inspirations, the projects you're excited about, and why you're drawn to Southbank Centre. They want to see not just a skilled designer, but someone who'll bring passion and fresh ideas to the team.
