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- Tasks: Support the administration team with various clerical tasks to keep our schools running smoothly.
- Company: Join a dedicated team at the Specialist Schools Trust, committed to student welfare.
- Benefits: Enjoy a term-time schedule, competitive pay, and a supportive work environment.
- Why this job: Make a difference in education while gaining valuable administrative experience.
- Qualifications: Strong organisational skills and a passion for supporting educational environments.
- Other info: Opportunities for part-time work and career growth within the Trust.
The predicted salary is between 24000 - 36000 £ per year.
We are looking to appoint an Administration Assistant to undertake a variety of administrative tasks to support the efficient running of the Administration function at our Schools within the Trust (Great Oaks School and Rosewood Free School). Responsible to the Business Leader (Human Resources and Administration) or Office Lead. The post holder will, at all times, carry out their duties in accordance with the policies of the Special Schools Trust.
Hours
Monday to Friday, 8.00 am to 4.00 pm or 8.30 am to 4.30 pm (37.0 hours per week) (one day 4.00 pm finish to be agreed with Business Leader), plus 30 minutes unpaid lunch break. Term time only. Consideration will be given to part-time applications.
Location
This role will be based at either Great Oaks School (South Site and West Site) or Rosewood Free School, days worked at each site may vary and working from other Trust sites may be required.
Job Purpose
To support the Administration Team in undertaking a variety of administrative and clerical tasks to support the efficient running of the school. To provide an effective administration service to the school including, but not limited, to undertake letter writing, collation and distribution of correspondence, reports, minutes and other documents as required.
Responsibilities
- To assist the Administration Team in the effective day-to-day running of the administration function.
- To provide administrative support for the pupil annual review process including preparation and collation of documentation, issuing invitations, and other supporting documentation.
- To undertake typing, collation and distribution of correspondence, reports, minutes and other documents as required.
- To undertake administrative duties including photocopying, filing and shredding.
- To carry out pupil administration duties including the preparation and maintenance of pupil folders and to accurately input and maintain pupil data in the school MIS (Arbor).
- Assisting with the pupil new starter and leaver process in accordance with the School's Policies and Procedures.
- Writing letters, creating documents and collating data for monthly reports as required.
- To cover the Reception Desk as and when required by answering the telephone, meeting and greeting visitors and dealing with routine enquiries.
- To assist the Business Leader (Human Resources and Administration) with any other general administration tasks or projects.
Any Other Information
The Specialist Schools Trust are absolutely committed to safeguarding and promoting the welfare of our learners and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Administration Assistant in Southampton employer: Southampton City Council
Contact Detail:
Southampton City Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Southampton
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the education sector. A personal recommendation can go a long way in landing that Administration Assistant role.
✨Tip Number 2
Prepare for the interview by researching the schools and their values. Show us you’re genuinely interested in supporting the efficient running of the administration function at Great Oaks School and Rosewood Free School.
✨Tip Number 3
Practice common interview questions related to administrative tasks. We want to see how you handle routine enquiries or manage documentation, so be ready to share your experiences!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team.
We think you need these skills to ace Administration Assistant in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administration Assistant. We want to see how you can support our schools effectively!
Showcase Your Skills: Don’t forget to mention any relevant administrative skills you have, like typing speed or experience with school MIS systems. We love seeing what makes you a great fit for our team!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make it easy for us to see why you’re the right person for the job!
Apply Through Our Website: Remember to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Southampton City Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like letter writing, data entry, and supporting the pupil review process. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Administration Assistant, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Bring these examples to the interview to illustrate how you can contribute to the efficient running of the administration function.
✨Practice Your Communication Skills
You'll be dealing with various stakeholders, so strong communication skills are essential. Practice answering common interview questions clearly and confidently. Consider role-playing with a friend to get comfortable with greeting visitors and handling routine enquiries, as this will be part of your daily duties.
✨Emphasise Your Commitment to Safeguarding
The Trust places a high value on safeguarding and promoting the welfare of learners. Be prepared to discuss how you would uphold these values in your role. Share any relevant experiences or training you've had that align with this commitment, showing that you take this responsibility seriously.