Recruitment Assistant in Southampton

Role: Recruitment Assistant
Contract: 3 months
Work type: Hybrid
Location: Civic Center, SO14 7LY

We're looking for Recruitment & HR Admin Assistants to join the team immediately for a period of 3 months. Working as part of a fast paced team they will be responsible for administration support throughout the recruitment and on boarding process. Previous recruitment experience is preferred whether this be as part of a broader HR role, in-house recruitment function or agency. Strong administration, organisation and communication skills are a must. We're also looking for someone who enjoys a busy day where the time flies.

Key Responsibilities

• Provide a comprehensive, customer-focused recruitment service using an e-recruitment system.
• Support the end-to-end recruitment process, including preparing adverts, candidate packs, and recruitment documentation.
• Respond promptly and professionally to recruitment queries from hiring managers and candidates.
• Coordinate recruitment activities for schools and partner organisations.
• Manage pre-employment checks and ensure compliance with statutory requirements and Council policies.
• Process new starter documentation and payroll information accurately within deadlines.
• Maintain accurate recruitment records, vacancy information, and recruitment databases.
• Produce recruitment reports and management information on recruitment activity and trends.
• Liaise with recruitment agencies, job boards, and external partners to support recruitment campaigns.
• Provide administrative support for HR projects, assessment activities, and general HR & OD functions.
• GCSE (or equivalent) in English and Mathematics, with HR Administration experience or equivalent recruitment administration experience.
• Experience delivering excellent customer service in a fast-paced, high-volume administrative environment.
• Knowledge of recruitment and selection processes, including pre-employment checks.
• Understanding of employment legislation, safeguarding, equality, and safer recruitment practices.
• Strong administrative skills with excellent attention to detail and the ability to manage multiple deadlines.
• Proficient in Microsoft Office and confident using e-recruitment systems, databases, and digital platforms.
• Experience handling recruitment enquiries via telephone, email, and face-to-face.
• Ability to maintain accurate records, process documentation, and produce management reports.
• Excellent verbal and written communication skills with strong stakeholder management abilities.
• Highly organised, able to work independently and collaboratively while maintaining confidentiality and compliance.