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- Tasks: Provide top-notch admin support to senior management and coordinate meetings and events.
- Company: Join a unique, award-winning organisation managing an £11 billion pension fund.
- Benefits: Enjoy flexible working hours, generous leave, and a modern office environment.
- Other info: Great career growth opportunities in a dynamic public sector environment.
- Why this job: Make a real impact in a supportive team while developing your professional skills.
- Qualifications: Experience in admin roles, strong IT skills, and excellent communication abilities.
The predicted salary is between 28598 - 30024 £ per year.
We have an exciting opportunity to join our friendly and forward-looking Governance and Corporate Services team in this well-respected, award-winning organisation managing an £11 billion pension fund.
Who we are:
We are both a local authority and a pension fund and are unique within the Local Government Pension Scheme as the only democratically accountable single purpose pension organisation in the UK. As a local government body, we have a public sector ethos and place a great deal of importance on our organisational Values and Behaviours which are all about being honest and accountable, professional, progressive, and empowering. We have a culture that encourages work-life balance, and we offer flexible working hours. Our newly refurbished Barnsley office provides a state-of-the-art working environment with free on-site parking and is located within 10 minutes walk of both the train and bus stations, making us easily accessible.
What you'll be doing:
- You will provide comprehensive and confidential administrative support to three Assistant Directors, helping to ensure an efficient and professional management support service.
- In this varied and fast-paced role, you will manage complex diaries using Microsoft Outlook, coordinating meetings and appointments while balancing competing priorities to maximise efficiency and effectiveness.
- You will support the preparation of high-quality corporate documents and reports, including proofreading and formatting to ensure professional presentation.
- You will also provide full meeting support, including arranging meetings, booking resources, preparing agendas and document packs, taking minutes and monitoring actions to support delivery of outcomes.
- The role includes coordinating travel and accommodation arrangements for members of the Senior Management Team, planning ahead to meet business needs and providing practical administrative support for events.
- You will respond to email, telephone and face-to-face enquiries, providing advice, guidance and information, while working collaboratively with colleagues and external partners to resolve issues effectively.
What you'll be able to offer:
- You will have recent experience in a business support, management support or senior administrative role, with a proven ability to handle highly confidential and sensitive information.
- You will be passionate about delivering excellent customer service and able to manage a varied and demanding workload while multitasking effectively.
- You will be highly organised, with strong attention to detail and the ability to prioritise and manage your own workload effectively.
- Experience working within local government or a pension scheme environment would be advantageous.
- You will also demonstrate:
- Educated to Level 3 standard, or able to evidence equivalent knowledge or experience.
- Strong written and verbal communication skills, with the ability to communicate clearly and accurately in a range of situations.
- Strong IT skills, including advanced proficiency in Microsoft Office applications such as Word, Outlook, Teams and PowerPoint.
What's in it for you:
We have a generous annual leave policy that offers between 28 days and 36 days annual leave depending on length of service, plus all statutory.
Management Support Officer employer: South Yorkshire Pensions Authority
Contact Detail:
South Yorkshire Pensions Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Support Officer
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the organisation you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since they value honesty and accountability, think of examples from your past that showcase these traits. It’ll help you stand out!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll find all the latest opportunities there, so keep checking back!
We think you need these skills to ace Management Support Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Management Support Officer role. We want to see how you can bring value to our Governance and Corporate Services team!
Show Off Your Communication Skills: Since strong written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that showcases your attention to detail!
Highlight Relevant Experience: Don’t forget to mention any previous experience in business support or administrative roles, especially if it involves handling confidential information. We’re looking for someone who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you can check out more about our values and culture while you’re there!
How to prepare for a job interview at South Yorkshire Pensions Authority
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Support Officer. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing corporate documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially when handling sensitive information.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might want to rehearse common interview questions and answers with a friend or in front of a mirror to boost your confidence and ensure you convey your ideas effectively.
✨Emphasise Your Customer Service Mindset
As a Management Support Officer, delivering excellent customer service is crucial. Prepare to share specific examples of how you've gone above and beyond to assist colleagues or clients in previous roles. Highlight your ability to work collaboratively and resolve issues, as this aligns with the organisation's values.