Management Support Officer (Fixed Term – Maternity leave cover) in Ardsley

Management Support Officer (Fixed Term – Maternity leave cover)
Barnsley / Hybrid
£29,542 + benefits
Fixed Term Contract Until January 2028, Full Time (35 hours per week)
Are you looking for a new challenge in a varied and interesting role? If so, we have an exciting opportunity to join our friendly and forward-looking team here at South Yorkshire Pensions Authority on a fixed term basis. The Management Support Officer role sits in our highly collaborative Governance and Corporate Services team and involves a wide range of duties supporting the senior managers of the organisation.
Who we are:
As a democratically accountable, single purpose pensions authority, we are both a local authority and a pension fund. We are responsible for administering the local government pension scheme for the four councils and other local government-related employers in South Yorkshire – managing a pension fund of over £12 billion, serving nearly 180,000 scheme members. As a local government body ourselves, we have a public sector ethos and place a great deal of importance on our organisational values and behaviours – which are all about being honest and accountable, professional, progressive, and empowering.
We have a culture that encourages work-life balance, and we offer flexible working hours. Our Barnsley office provides a state-of-the-art working environment with free on-site parking and located within 10 minutes' walk of both the train and bus stations, it makes us easily accessible.
Take a look at our website: Work For Us (sypensions.org.uk) to find out more about the benefits of working for SYPA and visit our LinkedIn page to see what we have been up to recently!
What you'll be doing:
You will provide comprehensive and confidential administrative support to the organisation's senior management team, including the Director and three Assistant Directors, helping to ensure an efficient and professional management support service.
In this varied and fast-paced role, you will manage complex diaries using Microsoft Outlook, coordinating meetings and appointments while balancing competing priorities to maximise efficiency and effectiveness. You will support the preparation of high-quality corporate documents and reports, including proofreading and formatting to ensure professional presentation.
You will also provide full meeting support, including arranging meetings, booking resources, preparing agendas and document packs, taking minutes and monitoring actions to support delivery of outcomes. The role includes coordinating travel and accommodation arrangements for members of the Senior Management Team, planning ahead to meet business needs and providing practical administrative support for events.
You will respond to email, telephone and face-to-face enquiries, providing advice, guidance and information, while working collaboratively with colleagues and external partners to resolve issues effectively.
What you'll be able to offer:
You will have recent experience in a business support, management support or senior administrative role, with a proven ability to handle highly confidential and sensitive information. You will be passionate about delivering excellent customer service and able to manage a varied and demanding workload while multitasking effectively.
You will be highly organised, with strong attention to detail and the ability to prioritise and manage your own workload effectively. Experience working within local government or a pension scheme environment would be advantageous.
You will also demonstrate:
Educated to Level 3 standard, or able to evidence equivalent knowledge or experience.
Strong written and verbal communication skills, with the ability to communicate clearly and accurately in a range of situations.
Strong IT skills, including advanced proficiency in Microsoft 365 applications such as Word, Outlook, Teams and PowerPoint.
What's in it for you:
We have a generous annual leave policy that offers between 28 days and 36 days annual leave depending on length of service, plus all statutory