Medical Secretary

Medical Secretary

Go back South Reading and Shinfield Group Medical Practice

The closing date is 19 February 2026

We are looking for an organized and experienced Medical Secretary to join our busy GP Surgery team.

The ideal candidate will have a strong understanding of medical terminology, excellent interpersonal skills and be proficient in EMIS clinical systems.

To provide general secretarial support to the practice manager, doctors and health professionals, involving word processing skills with general clerical and administrative work over two sites.

Main duties of the job

• To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, etc. in an accurate and quality manner.
• Organise and manage patient referrals
• To retrieve medical records and assist the completion of medical/insurance records.
• File patient records and correspondence in patient medical records using DOCMAN.
• To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
• To maintain two week wait register in an accurate and secure manner.
• To assist with the gathering of statistics and information when required.
• To provide cover for members of the administration and reception team during periods of sickness and annual leave.
• To receive and dispatch mail and maintain a robust system.
• Schedule patient appointments and procedures
• Prepare and maintain patient medical records
• Communicate with patients, healthcare professionals and insurance companies
• Ensure compliance with medical laws and regulations
• Maintain confidentiality and impartiality at all times
• Perform general office duties such as answering telephones and managing emails
• Responding to queries from patients

About us

South Reading and Shinfield Group Medical Practice is a long established large GP Practice, rated GOOD in all categories by CQC. The Practice is located across two sites in South Reading. Our friendly, professional and experienced GPs, extended range of HCPs and administrative teams offering a wide range of clinical services.

We are seeking an enthusiastic Medical Secretary. This position is to provide secretarial and administrative support to the GPs, clinical staff and practice manager. We are looking for someone with attention to detail, good time keeping and organisational skills with a proven ability to manage and deliver complex administrative tasks with competing workloads and sometimes to short deadlines. Have excellent written and oral communication skills and strong interpersonal and team-working skills with a proven ability to make sound independent decisions based on knowledge and expertise. This role will also include providing cover for members of the administration and reception team when required. It is a busy and varied role so you will need to be adaptable & flexible.

Job responsibilities

To provide an efficient copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.

To assist the practice manager with all clerical and administrative duties.

To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.

To retrieve medical records and assist the completion of medical/insurance records.

File patient records and correspondence in patient medical records.

To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.

To maintain two week wait register in an accurate and secure manner.

To assist with the gathering of statistics and information when required.

To provide cover for members of the Secretarial, Administration and Reception team during periods of sickness and annual leave and other times when called upon.

To receive and dispatch mail and maintain a robust system.

To main invoice log

Person Specification

Qualifications

• Minimum 1-year Medical Secretary experience
• Proven experience in a GP/NHS department environment would be highly desirable.
• Educated to high standard of GCSE in Maths & English language
• Strong IT skills in MS Word, Excel and Outlook. Knowledge of Emis is desirable.
• To have tact and diplomacy in direct and indirect emotional circumstances
• Able to get on with others and be a team-player in a sometimes, pressurised and time-sensitive environment
• Be able to demonstrate commitment to equal opportunities and diversity
• If you would like to be part of a prominent and well respected business where its employees work incredibly hard to achieve results, have pride in what they do and fun doing so (its not all work and no play!), we would like to hear from you.
• 37.5 hours per week, working pattern TBC
• Minimum 1-year Medical Secretary/ or General Practice experience

Experience

• Minimum 1-year Medical Secretary/ or General Practice experience
• Experience of using eRS
• Minimum 1-year Medical Secretary/ or General Practice experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

South Reading and Shinfield Group Medical Practice