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- Tasks: Support day-to-day operations, manage communications, and coordinate events for the Chamber.
- Company: Join the South Queens Chamber of Commerce, a community-focused organisation.
- Benefits: Flexible contract work, competitive pay at $25/hour, and a dedicated desk space.
- Other info: Ideal for those with other commitments; flexible hours may include evenings and weekends.
- Why this job: Make a meaningful impact in your local business community while managing your own schedule.
- Qualifications: Strong organisational skills and proficiency with digital tools are essential.
Organization: South Queens Chamber of Commerce
Job Title: Executive Administrator
Type: Permanent Part-Time Contractor Position
Application Deadline: September 22, 2025
Interviews: September 23–30, 2025
Anticipated Start Date: October 14, 2025
Are you the right fit?
Do you thrive in a community-focused environment and enjoy keeping things organized and running smoothly? The South Queens Chamber of Commerce is looking for a detail-oriented, proactive, and community-minded Executive Administrator to support the day-to-day operations of the Chamber.
This role is ideal for someone who values flexible, contract work, already has other professional commitments, and is looking to contribute meaningfully to the local business community.
About the Role
The Executive Administrator works closely with the Chamber’s Board of Directors to support members, manage communications, and coordinate Chamber events and initiatives. This role is primarily administrative and operational — ensuring smooth processes, clear communication, and reliable organization across Chamber activities.
The position is contract-based, with the successful candidate working onsite at the Chamber’s dedicated desk in Liverpool. The desk is available to you for Chamber work as well as your other professional projects. Hours will vary depending on Chamber activities and events.
Responsibilities
- Provide administrative support to the Board of Directors, including scheduling, record-keeping, and communications.
- Track time using Toggl and submit monthly invoices for hours worked.
- Coordinate Chamber events and initiatives, including logistics, promotion, and member communications.
- Maintain and update Chamber membership records and databases.
- Manage email communications, newsletters, and social media posts using Chamber platforms.
- Monitor and manage Chamber finances with support from the Board, including preparing invoices, tracking expenses, and supporting grant-related reporting.
- Act as the first point of contact for Chamber inquiries, ensuring timely and professional responses.
- Support member engagement through updates, events, and networking opportunities.
- Assist with funding applications and reporting as needed.
- Ensure compliance with Chamber bylaws, policies, and applicable standards.
Qualifications
- Highly organized, efficient, and dependable; able to manage multiple tasks with minimal supervision.
- Strong written and verbal communication skills.
- Proficiency with digital tools and willingness to learn Chamber software platforms, including:
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Microsoft Office (Word, Excel)
- Canva (design/graphics)
- Social media platforms (Facebook, Instagram, LinkedIn)
- Newsletter and invoicing software (Mailerlite, Wave)
- Project management tools (Asana, Airtable)
- WordPress (an asset)
- Previous experience in administration, office management, non-profit, or small business setting an asset.
- Knowledge of the South Queens business community is preferred.
- It is preferred that applicants have an up-to-date laptop to use for Chamber work.
- A criminal record check must be completed within the first month of start date.
This is a contractor role; the successful candidate will enter into a contractor–organization agreement with the Chamber and will not be considered an employee of the Chamber.
- Contract position at $25/hour.
- Contractor will invoice the Chamber monthly for hours worked.
- Candidate is responsible for their own taxes and benefits.
- Flexible scheduling, may be required to work on evenings and weekends for events.
- Chamber provides a dedicated desk at a coworking office space in Liverpool (Although schedule is flexible, the position requires onsite presence during Chamber hours, with the option to use the desk space for your other professional work).
How to Apply
Please submit your resume and a brief cover letter outlining your interest and qualifications to secretary@southqueenschamber.com by September 22, 2025 .
We thank all applicants for their interest; only those selected for interviews (September 23–30) will be contacted.
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Job Opportunity: Executive Administrator (Contract Position) employer: South Queens Chamber
Contact Detail:
South Queens Chamber Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Job Opportunity: Executive Administrator (Contract Position)
✨Tip Number 1
Get to know the South Queens Chamber of Commerce before your interview. Research their recent events, initiatives, and community impact. This will show that you’re genuinely interested and ready to contribute.
✨Tip Number 2
Practice your communication skills! As an Executive Administrator, you'll need to be clear and concise. Try role-playing common interview questions with a friend or in front of a mirror to boost your confidence.
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio showcasing your previous work, including any relevant projects or events you've coordinated. This will help us see how you can keep things running smoothly.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. And remember, apply through our website for the best chance at landing the job!
We think you need these skills to ace Job Opportunity: Executive Administrator (Contract Position)
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights the skills and experiences that align with the Executive Administrator role. We want to see how your background fits into our community-focused environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for supporting local businesses and how you can contribute to the Chamber's mission. Keep it concise but impactful!
Showcase Your Organisational Skills: Since this role is all about keeping things running smoothly, be sure to mention any relevant experience you have in administration or project management. We love seeing examples of how you've kept things organised in the past!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the easiest way for us to keep track of your application and ensure it gets the attention it deserves!
How to prepare for a job interview at South Queens Chamber
✨Know Your Community
Before the interview, do some research on the South Queens business community. Understanding local businesses and their needs will show your genuine interest in the role and help you connect with the interviewers.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to keep things organised and running smoothly, as this is crucial for the Executive Administrator role.
✨Familiarise Yourself with Digital Tools
Brush up on the digital tools mentioned in the job description, like Google Workspace and Canva. Being able to discuss your proficiency with these platforms will demonstrate your readiness to hit the ground running.
✨Prepare Questions for Them
Think of insightful questions to ask during the interview. This shows your enthusiasm for the position and helps you gauge if the Chamber is the right fit for you. Consider asking about their upcoming events or how they engage with members.