At a Glance
- Tasks: Join our team to take minutes for important meetings and support public service delivery.
- Company: South Lanarkshire Council, committed to equality and community support.
- Benefits: Enjoy up to 33 days annual leave, flexible working, and employee discounts.
- Other info: Opportunity for career growth in a supportive and dynamic workplace.
- Why this job: Make a real difference in health and social care while developing your administrative skills.
- Qualifications: Excellent communication skills and experience in a busy office environment required.
The predicted salary is between 29326 - 29745 £ per year.
ACTUAL CLOSING DATE: Applications must be received by 26 June 2026 at 11:55pm. Please ensure that you read the full advert text and do not submit a CV, as these will be disregarded as they do not form part of SLC application process. If you require to submit additional information to support your application, please upload this under supporting documents.
Location: Brandon Gate, Hamilton
Hours: 35hrs per week, permanent
Work Pattern: Monday - Thursday 8.45am - 4.45pm, Friday 8.45am - 4.15pm
Salary / Hourly Rate: £29,326 - £29,745
We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team, providing a centralised minute taking service to our four localities. This is a rewarding role which gives you the opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery. You would be part of a successful well-established minute taking service.
As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minutes of meetings which include Child Protection, Adult Support and Protection etc. You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communication skills. Have previously had the opportunity to take records of meetings. All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.
Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.
- Screening Question: Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales? Would you consider your communication skills both oral and written to be excellent? Have you previously had the opportunity to take records of meetings?
- Application Questions:
- Performing: Please study the Job Profile and provide examples of your work, or other activities that demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
- Working with others: South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
- Flexible: Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
- Efficient: Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?
If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.
Please apply online - All correspondence will be via your email address.
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Legislative Information: This post is excepted in terms of the Rehabilitation of Offenders Scotland Act 2020.
Overseas Criminal Records Check: An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years. Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.
Equal Opportunities and Inclusion statement: The Council is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots. As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position. As proud holders of the UK Armed Forces Covenant Gold Award, the Council is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
- Enrolment in award winning local government pension scheme
- To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
- Up to 33 days annual leave
- Public holiday entitlement (up to 10 days)
- Occupational sick pay
- Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
- Employee Discounts – including discounts at the cinema.
- Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-464196678 employer: South Lanarkshire
South Lanarkshire Council is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. Located in Hamilton, the role of G2 Admin Assistant provides a unique opportunity to contribute meaningfully to public service delivery while enjoying generous benefits such as up to 33 days of annual leave, flexible working policies, and access to an award-winning pension scheme. Join a dedicated team where your skills in minute taking will be valued and developed, making a real difference in the community.
StudySmarter Expert Advice🤫
We think this is how you could land SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-464196678
✨Tip Number 1
Get familiar with the job description and requirements. We need to know exactly what they’re looking for, so we can tailor our approach when we get in touch or during interviews.
✨Tip Number 2
Practice your minute-taking skills! Since this role involves attending meetings and taking notes, we should brush up on how to capture key points quickly and accurately. Maybe even do a mock meeting with friends!
✨Tip Number 3
Network like a pro! Reach out to current or former employees of South Lanarkshire Council on LinkedIn. They might have insider tips or even refer us directly, which can give us a leg up in the application process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, we can keep track of our application status easily that way.
We think you need these skills to ace SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-464196678
Some tips for your application 🫡
Read the Job Profile Carefully:Before you start your application, take a good look at the job profile. It’s packed with info about what we’re looking for, so make sure you understand the key responsibilities and skills required for the role.
Answer the Screening Questions Thoughtfully:When you get to the screening questions, don’t rush it! Think about your experiences and how they relate to the role. We want to see your communication skills shine through, so be clear and concise in your answers.
Show Off Your Relevant Experience:In the application questions, give us examples of your past work or activities that demonstrate your ability to handle the duties of the post. Whether it’s minute taking or managing tight deadlines, we want to hear about it!
Submit Supporting Documents Wisely:If you have any additional info that supports your application, make sure to upload it under supporting documents. Just remember, no CVs allowed! Keep it relevant and focused on the role.
How to prepare for a job interview at South Lanarkshire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description for the G2 Admin Assistant role. Familiarise yourself with minute taking, the types of meetings you'll be attending, and the specific responsibilities mentioned. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare for the Minute Taking Test
Since a minute taking test is part of the selection process, practice your note-taking skills beforehand. Use templates similar to those mentioned in the job description and try recording mock meetings. This will not only boost your confidence but also demonstrate your readiness for the role.
✨Showcase Your Communication Skills
As excellent communication skills are crucial for this role, prepare examples that highlight your oral and written abilities. Think of situations where you've effectively communicated with colleagues or external agencies, especially in busy office environments. This will help you stand out during the interview.
✨Demonstrate Your Time Management Skills
The job requires managing competing demands and tight deadlines. Be ready to discuss specific examples from your past experiences where you successfully juggled multiple tasks. Highlight how you prioritised your workload and met deadlines, as this will show your potential employer that you can handle the pressures of the role.
