At a Glance
- Tasks: Join our team to take minutes for important meetings and support public service delivery.
- Company: South Lanarkshire Council, committed to equality and community support.
- Benefits: Enjoy up to 33 days annual leave, flexible working, and employee discounts.
- Other info: Opportunity for career growth in a supportive and inclusive workplace.
- Why this job: Make a real difference in health and social care while developing your admin skills.
- Qualifications: Excellent communication skills and experience in a busy office environment required.
The predicted salary is between 29326 - 29745 £ per year.
ACTUAL CLOSING DATE: Applications must be received by 26 June 2026 at 11:55pm. Please ensure that you read the full advert text and do not submit a CV, as these will be disregarded as they do not form part of SLC application process. If you require to submit additional information to support your application, please upload this under supporting documents.
Location: Brandon Gate, Hamilton
Hours: 35hrs per week, permanent
Work Pattern: Monday, Tuesday and alternative Wednesday 8.45am - 4.45pm
Salary / Hourly Rate: £29,326 - £29,745
We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team, providing a centralised minute taking service to our four localities. This is a rewarding role which gives you the opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery. You would be part of a successful well-established minute taking service.
As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minutes of meetings which include Child Protection, Adult Support and Protection etc. You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communication skills. Have previously had the opportunity to take records of meetings. All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.
Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.
- Screening Question: Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales? Would you consider your communication skills both oral and written to be excellent? Have you previously had the opportunity to take records of meetings?
- Application Questions:
- Performing: Please study the Job Profile and provide examples of your work, or other activities that demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
- Working with others: South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
- Flexible: Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
- Efficient: Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?
If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.
Please apply online - All correspondence will be via your email address.
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Legislative Information: This post is excepted in terms of the Rehabilitation of Offenders Scotland Act 2020.
Overseas Criminal Records Check: An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years. Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.
Equal Opportunities and Inclusion statement: The Council is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots. As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position. As proud holders of the UK Armed Forces Covenant Gold Award, the Council is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
- Enrolment in award winning local government pension scheme
- To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
- Up to 33 days annual leave
- Public holiday entitlement (up to 10 days)
- Occupational sick pay
- Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
- Employee Discounts – including discounts at the cinema.
- Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support).
SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-463510682 employer: South Lanarkshire
South Lanarkshire Council is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. As part of the Health and Social Care Performance and Support Service Team, you will enjoy a permanent position with flexible working options, generous annual leave, and access to a range of benefits including an award-winning pension scheme and employee discounts. This role not only allows you to contribute meaningfully to public service delivery but also fosters an inclusive environment where diversity is celebrated and all employees are encouraged to thrive.
StudySmarter Expert Advice🤫
We think this is how you could land SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-463510682
✨Tip Number 1
Get familiar with the job description and requirements. We need to know exactly what they're looking for, so we can tailor our approach. Highlight your relevant experience in minute taking and communication skills when you get the chance.
✨Tip Number 2
Practice your minute-taking skills before the test! We want to be sharp and ready to impress. Use templates and practice recording meetings to get comfortable with the format they'll expect.
✨Tip Number 3
When it comes to interviews, be prepared to discuss how you handle tight deadlines and competing demands. We should have examples ready that showcase our organisational skills and ability to manage time effectively.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we can keep track of everything in one place, making it easier for us to follow up.
We think you need these skills to ace SWRK 4790 - G2 Admin Assistant (Minute Taking) (606050) - 4790-463510682
Some tips for your application 🫡
Read the Job Profile Carefully:Before you start writing, take a good look at the job profile. It’s packed with info about what we’re looking for, so make sure you understand the key responsibilities and skills required for the role.
Answer the Screening Questions Thoughtfully:These questions are your chance to shine! Use specific examples from your experience to show us how you meet the criteria. Don’t just say you have the skills; demonstrate them!
Keep it Relevant and Concise:When you’re providing examples of your work or achievements, stick to what’s relevant to the role. We love detail, but keep it concise to ensure we don’t miss the important bits!
Submit Supporting Documents Wisely:If you have additional info that supports your application, upload it under supporting documents. Just remember, no CVs! We want to see how you fit into our team through your answers.
How to prepare for a job interview at South Lanarkshire
✨Know Your Minute Taking Basics
Before the interview, brush up on your minute taking skills. Familiarise yourself with the templates and formats commonly used in meetings, especially those related to Child Protection and Adult Support. This will show that you understand the role and can hit the ground running.
✨Showcase Your Communication Skills
Since excellent oral and written communication skills are crucial for this role, prepare examples that highlight your abilities. Think of times when you effectively communicated complex information or managed client expectations, as these will resonate well with the interviewers.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage competing demands and tight deadlines. Prepare a specific example where you successfully prioritised tasks in a busy office environment. This will illustrate your ability to handle the pressures of the role.
✨Prepare for the Minute Taking Test
Since a minute taking test is part of the selection process, practice taking minutes from mock meetings. Focus on capturing key points accurately and concisely. This will not only help you in the test but also boost your confidence during the interview.
