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- Tasks: Join our team to take minutes for important meetings and support public service delivery.
- Company: South Lanarkshire Council, committed to excellent customer service and community support.
- Benefits: Enjoy up to 33 days annual leave, flexible working, and employee discounts.
- Why this job: Make a real difference in health and social care while developing your administrative skills.
- Qualifications: Excellent communication skills and experience in a busy office environment are essential.
- Other info: Opportunity for career growth in a supportive and dynamic work environment.
The predicted salary is between 28340 - 28742 £ per year.
Internal applicants MUST apply via Opportunity Marketplace. Please ensure you complete your SKILLS and QUALIFICATIONS via the “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”.
ACTUAL CLOSING DATE: Applications must be received by 22 February 2026 at 11:59pm.
Location: Hamilton (Brandon Gate)
Hours: 2 x 35hrs per week permanent, 1 x 17.5hrs per week temporary
Work Pattern: permanent - Monday to Thursday 8.45am - 16.45pm, Friday 8.45am - 16.15pm, temporary - Monday, Tuesday, alternate Wednesday
Salary / Hourly Rate: 35hrs £28,340 - £28,742, 17.5hrs £14,170 - £14,371
We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team. This is a rewarding role which gives you the opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery. You would be part of a successful well-established minute taking service.
As an Administrative Assistant within the minute taking service, you will:
- liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minutes of meetings which include Child Protection, Adult Support and Protection etc.
- attend the meetings, which are in the majority via Microsoft Teams, and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user.
- be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communications skills. Have previously had the opportunity to take records of meetings.
Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents:
- Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales? Yes/No
- Would you consider your communications skills both oral and written to be excellent? Yes/No
- Have you previously had the opportunity to take records of meetings? Yes/No
Application Questions:
- Performing: Please study the Job Profile and provide examples of your work, or other activities that demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
- Working with others: South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
- Flexible: Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
- Efficient: Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?
If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.
Please Apply online - All correspondence will be via your email address.
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Overseas Criminal Records Check: An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years. Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.
Equal Opportunities and Armed Forces Community Covenant: South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. We are a Disability Confident Scheme Employer and guarantee to interview all disabled applicants who meet the essential criteria of the person specification job description. South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans & Service leavers are guaranteed an interview who meet the essential criteria of the person specification job description.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
- Enrolment in award-winning local government pension scheme
- To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
- Up to 33 days annual leave
- Public holiday entitlement (up to 10 days)
- Occupational sick pay
- Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
- Employee Discounts – including discounts at the cinema.
- Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. To be considered for this vacancy you must complete the application form. All CV submissions will be disregarded.
SWRK - 3741 - G2 Admin Assistant (Minute Taker) - 3741-442388423 in Hamilton employer: South Lanarkshire
Contact Detail:
South Lanarkshire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land SWRK - 3741 - G2 Admin Assistant (Minute Taker) - 3741-442388423 in Hamilton
✨Tip Number 1
Make sure you know the ins and outs of the job description. Familiarise yourself with the key responsibilities and skills required for the Admin Assistant role. This will help you tailor your responses during interviews and show that you're genuinely interested in the position.
✨Tip Number 2
Practice your minute-taking skills! Since this role involves attending meetings and taking notes, it’s a good idea to brush up on how to capture important points quickly and accurately. You could even ask a friend to run a mock meeting while you take minutes.
✨Tip Number 3
Network with current employees or others in similar roles. They can provide insights into the company culture and what it’s really like to work there. Plus, having an insider's perspective can give you an edge during the interview process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application is seen by the right people. Plus, make sure to highlight your relevant experience and skills in the application form to stand out from the crowd.
We think you need these skills to ace SWRK - 3741 - G2 Admin Assistant (Minute Taker) - 3741-442388423 in Hamilton
Some tips for your application 🫡
Read the Job Profile Carefully: Before you start your application, take a good look at the job profile. It’ll give you a clear idea of what we’re looking for and help you tailor your answers to show off your skills and experience.
Show Off Your Skills: When answering the application questions, make sure to highlight your relevant skills and experiences. We want to see how your background fits with the role, so don’t hold back on sharing your achievements!
Be Clear and Concise: Keep your answers straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what really matters. This will help us understand your qualifications better.
Apply Through Our Website: Remember, the best way to apply is through our website. Make sure you complete all sections of the application form, as we won’t accept CVs instead. Get your application in before the deadline!
How to prepare for a job interview at South Lanarkshire
✨Know the Job Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities, such as minute taking and liaising with colleagues. This will help you tailor your answers to show how your skills align with what they’re looking for.
✨Prepare Your Examples
Think of specific examples from your past work that demonstrate your ability to handle clerical tasks, manage tight deadlines, and communicate effectively. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly and concisely.
✨Practice Makes Perfect
Conduct mock interviews with a friend or family member. Focus on common questions related to administrative roles, such as how you manage competing demands or ensure excellent customer service. The more you practice, the more confident you’ll feel during the actual interview.
✨Dress the Part
Even if the interview is virtual, dress professionally to make a good impression. It shows that you take the opportunity seriously and are ready to represent yourself well in a professional setting. Plus, it can boost your confidence!
