At a Glance
- Tasks: Join a team to take minutes for important meetings and support public service delivery.
- Company: South Lanarkshire Council, dedicated to excellent customer service and community support.
- Benefits: Competitive salary, generous leave, pension scheme, and employee discounts.
- Other info: Flexible working options and opportunities for career growth.
- Why this job: Make a real difference in health and social care while developing your administrative skills.
- Qualifications: Strong communication skills and experience in minute-taking required.
The predicted salary is between 28340 - 28742 £ per year.
SWRK 2691 - G2 Administration Assistant (Minute Taking)
Join to apply for the SWRK 2691 - G2 Administration Assistant (Minute Taking) role at South Lanarkshire Council.
We have an existing opportunity to join our South Lanarkshire Health and Social Care Performance and Support Service Team. This is a permanent or temporary 35‑hour per week post (Monday – Thursday 08:45 – 16:45, Friday 08:45 – 16:15). Salary £28,340 – £28,742.
As an Administrative Assistant within the minute‑taking service, you will liaise with internal colleagues and external agencies to arrange, coordinate, complete and distribute minutes of meetings including Child Protection, Adult Support and Protection etc. You will attend the meetings (mostly via Microsoft Teams) and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating the Child Protection Register and other electronic systems.
All applicants who meet the initial criteria will be required to undertake a minute‑taking test prior to attending for interview.
Responsibilities
- Observe meetings (via Microsoft Teams) and take minutes accurately.
- Coordinate and distribute minute documents to stakeholders.
- Update the Child Protection Register and other electronic systems.
- Assist in the preparation of reports and administrative tasks.
Qualifications and Requirements
- Excellent keyboard, oral and written communication skills.
- Previously taken minutes of meetings.
- Ability to meet statutory timescales and deadlines.
- Pass statutory checks – Level 1 Disclosure and any foreign police check if applicable.
Application Process
Internal applicants must apply via the Opportunity Marketplace and complete skills and qualifications in the \"Review Skills and Qualifications\" section of the form. All external applicants must upload supporting documents. A minute‑taking test will be administered before the interview stage. Please note that the closing date for this post is 6 November at 11.59 PM.
Interview Questions
- Please study the Job Profile and provide examples of your work, or other activities that demonstrate your ability or aptitude to undertake duties of the post, including any relevant personal qualities or achievements.
- South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
- Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Provide an example if you feel this is relevant.
- Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others.
Benefits
- Enrolment in award‑winning local government pension scheme.
- Salary Sacrifice Shared Cost AVC scheme.
- Up to 33 days annual leave.
- Public holiday entitlement (up to 10 days).
- Occupational sick pay.
- Family friendly policies – flexible working and leave, enhanced maternity/paternity leave.
- Employee discounts at cinema.
- Cycle to Work Scheme, Physiotherapy, Employee Assistance Program.
Legal & Equality
South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. We are a disability confident organisation – we guarantee interviews for disabled applicants who meet the minimum competency/behaviour requirements. We are also committed to providing support to members of the armed forces, veterans and their families. The post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003. Candidates should be able to provide a foreign police check where applicable for periods living or working abroad.
Please note we do not accept CVs; any submitted proposals will be disregarded. If you require to submit additional information to support your application, please upload it under supporting documents.
All correspondence will be via email. Preferred candidates will be requested to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If checks are not completed within a reasonable timescale, candidates may be withdrawn from this position.
SWRK 2691 - G2 Administration Assistant (Minute Taking) employer: South Lanarkshire Council
South Lanarkshire Council is an excellent employer, offering a supportive work culture that values public service and community impact. Employees benefit from a comprehensive local government pension scheme, generous annual leave, and family-friendly policies, all while contributing to meaningful initiatives in health and social care. With opportunities for professional growth and a commitment to inclusivity, including guaranteed interviews for veterans and disabled applicants, South Lanarkshire Council stands out as a rewarding place to build a career.
StudySmarter Expert Advice🤫
We think this is how you could land SWRK 2691 - G2 Administration Assistant (Minute Taking)
✨Tip Number 1
Get to know the company! Research South Lanarkshire Council and their values. This will help you tailor your responses during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your minute-taking skills before the test! Use mock meetings with friends or family to get comfortable with capturing key points quickly. The better prepared you are, the more confident you'll feel.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the interview process and what it’s really like to work in the minute-taking service.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll have access to all the latest job openings and updates directly from us at StudySmarter.
We think you need these skills to ace SWRK 2691 - G2 Administration Assistant (Minute Taking)
Some tips for your application 🫡
Read the Job Profile Carefully:Before you start writing, take a good look at the job profile. We want to see how your experiences match up with what they're looking for, so make sure to highlight relevant examples from your work or volunteer activities.
Show Off Your Communication Skills:Since this role involves minute-taking and liaising with various stakeholders, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to show that you can convey information effectively.
Manage Competing Demands:The job requires juggling multiple tasks and deadlines. Share a specific example of how you've successfully managed competing demands in the past. This will show that you can handle the pressures of the role while still delivering top-notch service.
Apply Through Our Website:Remember, we don’t accept CVs, so make sure to apply through our website. Take your time to fill out the application form thoroughly and include any additional information that supports your candidacy. We’re excited to see what you bring to the table!
How to prepare for a job interview at South Lanarkshire Council
✨Know Your Minute-Taking Basics
Before the interview, brush up on your minute-taking skills. Familiarise yourself with the templates and formats commonly used in meetings, especially those related to Child Protection and Adult Support. Being able to discuss your approach to taking accurate and concise minutes will show that you're prepared and understand the role.
✨Showcase Your Communication Skills
Since this role requires excellent oral and written communication, think of specific examples where you've successfully communicated in a professional setting. Be ready to explain how you manage client expectations and ensure clarity in your communications, as this will be crucial for the job.
✨Prepare for the Minute-Taking Test
As part of the application process, you'll need to complete a minute-taking test. Practice by attending mock meetings or watching recorded meetings online, then summarising the key points. This will help you feel more confident and ready to tackle the test during the interview.
✨Demonstrate Your Time Management Skills
The role involves managing competing demands and meeting deadlines. Think of a time when you successfully juggled multiple tasks and be prepared to share that story. Highlight how you prioritised your workload and ensured all deadlines were met, as this will resonate well with the interviewers.
