At a Glance
- Tasks: Join our team to take minutes for important meetings and support public service delivery.
- Company: South Lanarkshire Health and Social Care Partnership, committed to community welfare.
- Benefits: Enjoy up to 33 days annual leave, flexible working, and a local government pension scheme.
- Other info: Opportunity for career growth and a supportive work culture.
- Why this job: Make a real difference in health and social care while developing your administrative skills.
- Qualifications: Experience in busy office environments and excellent communication skills are essential.
The predicted salary is between 29326 - 29745 £ per year.
ACTUAL CLOSING DATE: Applications must be received by 12 April 2026 at 11:59pm.
Location: Brandon Gate, Hamilton.
Hours: 35hrs per week, 1 x permanent, 1 x temporary (until June 2027).
Work schedule: Monday – Thursday 8:45am – 4:45pm (1 hour lunch); Friday 8:45am – 4:15pm (30 mins lunch).
Salary / Hourly Rate: £29,326 - £29,745.
We have an existing opportunity to join the South Lanarkshire Health And Social Care Performance And Support Service Team, providing a Centralised Minute Taking Service to our four localities. This role gives you the opportunity to positively contribute towards South Lanarkshire Health and Social Care Partnerships public service delivery.
As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co‑ordinate, complete and distribute minutes of meetings such as Child Protection, Adult Support, and Protection. You will attend the meetings (mostly via Microsoft Teams) and record a minute using agreed templates, including the agreed care plan for the service user. Responsibilities also include updating electronic systems, including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
Applicants who meet the initial criteria will be required to undertake a minute‑taking test prior to interview.
Application Instructions
All internal applicants must apply via the Opportunity Marketplace. Please ensure you complete your skills and qualifications through the “Me” tab on Fusion or by clicking the application link in the “Review Skills and Qualifications” section of the form. Answer the following questions as part of your application. Upload your responses under Supporting Documents.
- Do you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales?
- Would you consider your communications skills, both oral and written, to be excellent?
- Have you previously had the opportunity to take records of meetings?
Application Questions
- Performing: Please study the Job Profile and provide examples of your work or other activities that demonstrate your ability or aptitude to undertake the duties of the post, including any other information you feel is relevant (personal qualities, achievements, non‑work related or voluntary experience).
- Working With Others: Describe how you would ascertain and manage client expectations while still delivering excellent customer service.
- Flexible: Within administration we work to numerous statutory timescales and deadlines. Detail how you would manage competing demands to meet timescales and deadlines, providing an example if relevant.
- Efficient: Give an example of a time where you made an important decision, what it was, how you made it, and whether it had an impact on others.
Additional Information
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if needed, to ensure timely completion of recruitment checks. If checks are not completed within a reasonable timescale, you may be automatically withdrawn. Canvassing of elected members or employees of South Lanarkshire Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Legislative Information: This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003. Overseas Criminal Records Check: An overseas criminal records check is required for applicants born outside the UK or who have lived or worked abroad for a continuous period of three months in the past 10 years. Applicants must provide evidence of the check, translated into English and including an official statement that the applicant does not have any history of or pending criminal record proceedings.
Equal Opportunities
South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. We are a Disability Confident Scheme Employer and guarantee interview to all disabled applicants who meet the essential criteria. We also support members of the armed forces, veterans and their families under the Armed Forces Community Covenant.
Benefits
- Enrolment in award‑winning local government pension scheme
- Salary Sacrifice Shared Cost AVC scheme
- Up to 33 days annual leave
- Public holiday entitlement (up to 10 days)
- Occupational sick pay
- Family‑friendly policies – flexible working, leave, maternity/paternity leave, enhanced leave
- Employee discounts (including cinema)
- Cycle to Work Scheme
- Physiotherapy
- Employee Assistance Programme
PLEASE NOTE WE DO NOT ACCEPT CVs IN PLACE OF THE APPLICATION FORM. To be considered for this vacancy you must complete the application form. All CV submissions will be disregarded.
SWRK 4200 - G2 Administration Assistant (Minute Taking) (606050) in Hamilton employer: South Lanarkshire Council
Join South Lanarkshire Council as an Administration Assistant and be part of a dedicated team that plays a vital role in enhancing public service delivery within the Health and Social Care sector. Located in the vibrant community of Hamilton, we offer a supportive work culture with flexible working options, generous annual leave, and a commitment to employee growth through various training opportunities. Our inclusive environment values diversity and encourages applications from all backgrounds, ensuring you can thrive while making a meaningful impact in your community.
StudySmarter Expert Advice🤫
We think this is how you could land SWRK 4200 - G2 Administration Assistant (Minute Taking) (606050) in Hamilton
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace SWRK 4200 - G2 Administration Assistant (Minute Taking) (606050) in Hamilton
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at South Lanarkshire Council. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to South Lanarkshire Council and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at South Lanarkshire Council. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to South Lanarkshire Council's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at South Lanarkshire Council
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with South Lanarkshire Council.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at South Lanarkshire Council will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact South Lanarkshire Council and how you would contribute to adapting HR strategies.
