At a Glance
- Tasks: Support project management and provide high-quality administrative assistance in a dynamic team.
- Company: Join South Gloucestershire Council, making a real difference in local communities.
- Benefits: Flexible work-life balance, supportive team culture, and opportunities for personal development.
- Other info: Interviews on 15th June 2026; diverse team welcoming applications from all backgrounds.
- Why this job: Be at the heart of transformation projects that shape the future of your community.
- Qualifications: Experience in project management and strong analytical skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
As a Portfolio Administrator and Support Officer, you will play a key role working in our Transformation and Efficiency Team and the wider Portfolio Management Office.
If you are highly organised, analytical and motivated, this is an excellent opportunity for you to work at the heart of programme and project activity, providing high-quality administrative and analytical support and helping to ensure effective governance and delivery across a diverse portfolio of work.
What you will be doing
- As the main point of contact for the Portfolio Management Office, you will provide high-quality advice and guidance to colleagues, responding to and resolving queries and ensuring outcomes are used to continuously improve the service.
- Processing new project requests received through the portfolio management system, you will ensure they are managed in line with agreed governance arrangements.
- You will provide comprehensive administrative support to the council portfolio board, including agenda and forward planning, using Copilot transcription to capture discussions, communicating decisions and actions, and tracking outcomes to ensure completion.
- Delivering an effective administrative service, you will prepare and issue documentation, ensuring returns are received, analysed and updated in line with required deadlines.
- You will also communicate changes and developments in policy, working practices and procedures, ensuring systems and templates are updated appropriately.
- It will be your responsibility to oversee the PMO team mailbox, taking appropriate action to ensure timely responses, and undertaking research to source, monitor, analyse and share specialist information and data.
- You will be monitoring and maintaining budgets, financial information and resources, ensuring accounts are reconciled and variances are identified and reported.
What we need from you
- It is essential that you have previous experience of working in a similar business environment, with an understanding of how programme and project management methodologies are applied.
- To be successful in this role, you will be a proactive, conscientious and highly organised individual who is comfortable working under pressure and managing competing priorities, with excellent analytical skills, managing workloads effectively to meet deadlines.
- We require you to have strong communication and influencing skills, with the ability to build and maintain positive working relationships at all levels.
- You must have the ability to present complex information in a clear, user-friendly way and adapt your approach to support a range of different workstreams.
- It would be advantageous if you also have experience supporting project or programme work in the areas of organisational improvement, value for money initiatives, performance management, project or programme management or transformation or change initiatives.
What you need to know
Interviews will be held on the 15th June 2026.
How a career at South Gloucestershire Council is different
We know our team work best when they have balance in their lives, and we offer genuine flexibility to help them achieve that work/life balance. What’s special here is the strength of the team ethos, the support and the training. We recognise that our diverse team of skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here. We're building and shaping communities which people are proud of. We're planning for the future; building and improving the roads, railways, schools, green spaces, and houses. We're providing essential services across our communities to ensure they are safe and well maintained.
We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference. We're making a difference - be part of it!
Portfolio Administrator and Support Officer - Yate employer: South Gloucestershire Council
At South Gloucestershire Council, we pride ourselves on being an excellent employer that values work-life balance and offers genuine flexibility to our team members. Our supportive work culture fosters collaboration and continuous professional development, ensuring that every employee has the opportunity to grow and contribute meaningfully to the community. Join us in making a real difference in the lives of those we serve while enjoying a fulfilling career in a diverse and dynamic environment.
Contact Details:
South Gloucestershire Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Portfolio Administrator and Support Officer - Yate
✨Tip Number 1
Get to know the company inside out! Research South Gloucestershire Council and their projects. This will help you tailor your responses during interviews and show that you're genuinely interested in making a difference.
✨Tip Number 2
Practice your communication skills! Since you'll be providing high-quality advice and guidance, it’s crucial to articulate your thoughts clearly. Try mock interviews with friends or use online platforms to refine your delivery.
✨Tip Number 3
Showcase your organisational skills! Prepare examples of how you've managed competing priorities in the past. This will demonstrate your ability to handle the pressures of the role effectively.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join our team at South Gloucestershire Council.
We think you need these skills to ace Portfolio Administrator and Support Officer - Yate
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in programme and project management. We want to see how your skills align with the role, so don’t hold back on showcasing your analytical abilities and organisational prowess!
Showcase Your Communication Skills:Since you'll be the main point of contact for the Portfolio Management Office, it's crucial to demonstrate your strong communication skills. Use clear and concise language in your application to reflect how you can present complex information effectively.
Highlight Relevant Experience:If you've got experience in supporting project or programme work, especially in areas like organisational improvement or transformation initiatives, make sure to mention it! We love seeing how your background can contribute to our team’s success.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and helps us keep track of all the amazing talent out there. Don’t miss out on this opportunity!
How to prepare for a job interview at South Gloucestershire Council
✨Know Your Stuff
Make sure you understand the key responsibilities of a Portfolio Administrator and Support Officer. Familiarise yourself with project management methodologies and be ready to discuss how you've applied them in previous roles. This will show that you're not just interested in the job, but that you have the knowledge to back it up.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples of how you've successfully managed competing priorities in the past. Think about specific situations where your planning and time management made a difference, and be ready to share these during the interview.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice explaining complex information in a straightforward way. You might even want to prepare a brief presentation on a relevant topic to demonstrate your ability to convey information clearly and effectively.
✨Be Proactive and Positive
The interviewers will be looking for someone who is proactive and motivated. Share examples of how you've taken initiative in previous roles, especially in improving processes or supporting teams. A positive attitude can go a long way, so make sure to express your enthusiasm for the role and the impact you hope to make.
