At a Glance
- Tasks: Support project management and provide high-quality administrative assistance in a dynamic team.
- Company: Join South Gloucestershire Council, committed to transformation and efficiency.
- Benefits: Enjoy flexible working hours and a supportive work/life balance.
- Other info: Great opportunity for career growth in a collaborative environment.
- Why this job: Make a real impact by improving governance and delivery across diverse projects.
- Qualifications: Experience in a similar role with strong analytical and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
As a Portfolio Administrator and Support Officer, you will play a key role working in our Transformation and Efficiency Team and the wider Portfolio Management Office. If you are highly organised, analytical and motivated, this is an excellent opportunity for you to work at the heart of programme and project activity, providing high‑quality administrative and analytical support and helping to ensure effective governance and delivery across a diverse portfolio of work.
As the main point of contact for the Portfolio Management Office, you will provide high‑quality advice and guidance to colleagues, responding to and resolving queries and ensuring outcomes are used to continuously improve the service. Processing new project requests received through the portfolio management system, you will ensure they are managed in line with agreed governance arrangements. You will provide comprehensive administrative support to the council portfolio board, including agenda and forward planning, using Copilot transcription to capture discussions, communicating decisions and actions, and tracking outcomes to ensure completion.
Delivering an effective administrative service, you will prepare and issue documentation, ensuring returns are received, analysed and updated in line with required deadlines. You will also communicate changes and developments in policy, working practices and procedures, ensuring systems and templates are updated appropriately. You will oversee the PMO team mailbox, taking appropriate action to ensure timely responses, and undertake research to source, monitor, analyse and share specialist information and data. You will monitor and maintain budgets, financial information and resources, ensuring accounts are reconciled and variances are identified and reported.
It is essential that you have previous experience of working in a similar business environment, with an understanding of how programme and project management methodologies are applied. To be successful in this role, you will be a proactive, conscientious and highly organised individual who is comfortable working under pressure and managing competing priorities, with excellent analytical skills, managing workloads effectively to meet deadlines. We require you to have strong communication and influencing skills, with the ability to build and maintain positive working relationships at all levels. You must have the ability to present complex information in a clear, user‑friendly way and adapt your approach to support a range of different workstreams. It would be advantageous if you also have experience supporting project or programme work in the areas of organisational improvement, value for money initiatives, performance management, project or programme management or transformation or change initiatives.
Interviews will be held on the 15th June 2026.
We offer genuine flexibility to help achieve work/life balance.
Portfolio Administrator and Support Officer in Yate employer: South Gloucestershire Council
At South Gloucestershire Council, we pride ourselves on being an excellent employer that values flexibility and work/life balance, making it an ideal place for a Portfolio Administrator and Support Officer. Our supportive work culture fosters professional growth through continuous learning opportunities, while our commitment to effective governance and project management ensures that you will play a vital role in meaningful initiatives that impact the community. Join us to be part of a dynamic team where your contributions are recognised and valued.
Contact Details:
South Gloucestershire Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Portfolio Administrator and Support Officer in Yate
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at South Gloucestershire Council. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the Transformation and Efficiency Team. Understand their projects and challenges so you can show how your skills fit perfectly with their needs.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of interaction, being able to present complex information clearly will be key. Try explaining your past experiences to friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Portfolio Administrator and Support Officer in Yate
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in programme and project management. We want to see how your skills align with the role of Portfolio Administrator and Support Officer, so don’t hold back on showcasing your relevant achievements!
Show Off Your Organisational Skills:Since this role is all about being organised, give us examples of how you've managed competing priorities in the past. We love seeing how you’ve kept things running smoothly under pressure, so share those stories!
Communicate Clearly:Your ability to present complex information in a user-friendly way is key. When writing your application, keep it clear and concise. We appreciate straightforward communication, so make sure your points come across effectively.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at South Gloucestershire Council
✨Know Your Stuff
Make sure you understand the key responsibilities of a Portfolio Administrator and Support Officer. Brush up on project management methodologies and be ready to discuss how you've applied them in your previous roles. This will show that you're not just familiar with the role, but that you can hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples of how you've managed competing priorities in the past. Think about specific situations where you successfully juggled multiple tasks or projects, and be ready to share these stories during the interview.
✨Communicate Clearly
Strong communication skills are a must for this position. Practice explaining complex information in a simple way, as you might need to do this when discussing project updates or governance processes. Consider doing a mock interview with a friend to refine your delivery.
✨Be Proactive and Positive
Demonstrate your proactive nature by preparing questions about the team and the projects they’re working on. Show enthusiasm for the role and the opportunity to contribute to organisational improvement initiatives. A positive attitude can make a big difference in how you’re perceived!
