At a Glance
- Tasks: Support the Safeguarding Adults team by coordinating meetings and taking accurate notes.
- Company: Join South Gloucestershire Council, making a real difference in local communities.
- Benefits: Generous annual leave, employee wellbeing support, and staff discounts.
- Other info: Hybrid role with flexibility and excellent training opportunities for career growth.
- Why this job: Be part of a team that helps vulnerable people achieve their goals.
- Qualifications: Three GCSEs or equivalent, strong minute-taking skills, and office administration experience.
The predicted salary is between 24000 - 28000 € per year.
As an Administrator/Note Taker, you will provide essential support to our Safeguarding Adults team, helping us deliver the best possible services for local people. You will be responsible for coordinating meetings, accurately recording minutes and notes during confidential and sensitive meetings and ensuring these are distributed appropriately in a timely manner.
Providing comprehensive administrative support, you will prepare and coordinate adult safeguarding meetings. Attending meetings both virtually and in person at venues across South Gloucestershire, you will take clear, accurate and detailed notes, often covering sensitive and confidential discussions. You will ensure that all information is recorded accurately on the central computerised system, with meeting minutes shared promptly with the appropriate recipients. Monitoring and prioritising incoming work through a shared mailbox and internal systems, you will ensure all documentation is handled correctly and processed within required timescales.
We require you to hold three GCSE's (grade 4 or above) or an equivalent qualification or be able to demonstrate relevant experience in office administration. Given the nature of this role, strong minute-taking skills are essential, along with the ability to produce clear, accurate and well-formatted documents using Microsoft Office. Confidence in maintaining and updating computerised record systems is also required. It is essential that you can manage and prioritise workload effectively, work on your own initiative and meet deadlines. You will have strong communication skills and experience of working in a fast-paced environment.
This role is hybrid, with a mixture of working at our office and at home. You will be expected to travel to other offices so you must have a full, valid driving licence with regular access to a vehicle or have an alternative means of travel.
As part of our benefits package, you will receive generous annual leave (pro rata), employee wellbeing support and you will have access to a range of staff discounts, including eye tests, travel, shopping and leisure activities. We recognise that our diverse team of skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
We know our team work best when they have balance in their lives, and we offer genuine flexibility to help them achieve that work/life balance. We invest in the careers of our people, and we are recognised for the quality, breadth and depth of our training and development offer, which helps our people make the greatest long-term difference in their work.
Our teams at South Gloucestershire Council are making a real difference to the lives of people who live, work and learn here. We're building and shaping communities which people are proud of. We're working with the most vulnerable in our community to help them achieve what they want in life. We're investing in our schools to ensure every child and young person in South Gloucestershire achieves their full potential. We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.
Administrator - Safeguarding Adults Team - Yate employer: South Gloucestershire Council
At South Gloucestershire Council, we pride ourselves on being an exceptional employer, offering a supportive work culture that values diversity and promotes employee wellbeing. With generous annual leave, flexible working arrangements, and extensive training opportunities, we empower our staff to thrive both personally and professionally while making a meaningful impact in the community. Join us in shaping a better future for the residents of South Gloucestershire, where your contributions truly matter.
Contact Detail:
South Gloucestershire Council Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Safeguarding Adults Team - Yate
✨Tip Number 1
Network like a pro! Reach out to people in the safeguarding sector or those who work at South Gloucestershire Council. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Practice your minute-taking skills before the interview. You might be asked about your experience, so being able to demonstrate your ability to capture key points accurately will show you're ready for the role.
✨Tip Number 3
Be prepared to discuss how you manage your workload. Think of examples where you've prioritised tasks effectively, especially in fast-paced environments. This will show you can handle the demands of the job.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team and making a difference in the community.
We think you need these skills to ace Administrator - Safeguarding Adults Team - Yate
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role. We want to see how you can specifically contribute to our Safeguarding Adults team, so don’t hold back on showcasing your relevant experience!
Show Off Your Minute-Taking Skills:Since strong minute-taking skills are essential for this role, consider including examples of your past experiences where you’ve successfully recorded and distributed meeting notes. We love seeing clear, accurate, and well-formatted documents!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to sensitive topics. Make sure your communication reflects your ability to handle confidential information professionally.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at South Gloucestershire Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role within the Safeguarding Adults team. Familiarise yourself with the key tasks like minute-taking and coordinating meetings, so you can confidently discuss how your skills align with these requirements.
✨Showcase Your Minute-Taking Skills
Since strong minute-taking skills are essential for this position, prepare to demonstrate your ability in this area. You might want to bring a sample of your previous minutes or notes to the interview, or even practice summarising a meeting scenario to show how you capture important details accurately.
✨Highlight Your Tech Savvy
This role requires proficiency in Microsoft Office and managing computerised record systems. Be ready to discuss your experience with these tools and any specific software you've used. If you have examples of how you've improved processes through technology, share those too!
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle sensitive information and prioritise tasks. Think of examples from your past experiences where you successfully managed confidential discussions or tight deadlines, and be prepared to explain your thought process during those situations.
