At a Glance
- Tasks: Provide top-notch admin support to HR and Finance Service Directors, managing schedules and meetings.
- Company: Join a dynamic team focused on efficiency and collaboration in a supportive environment.
- Benefits: Enjoy generous leave, wellbeing support, staff discounts, and flexible working options.
- Other info: Hybrid role with excellent training and development opportunities for career growth.
- Why this job: Make a real impact by supporting senior leaders and enhancing organisational effectiveness.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
As a Personal Assistant (PA), you will provide high-quality administrative and organisational support to the HR and Finance Service Directors, helping to ensure the efficient delivery of responsibilities across the respective service areas. You will be line managed by the HR Service Director, who will provide oversight and direction, while also working closely with other PAs within the department, who will offer additional support and guidance.
What you will be doing:
- It will be your responsibility to manage diaries, schedule appointments, arrange meetings and take accurate notes, alongside providing project specific support. Using your knowledge and experience of senior management requirements, you will proactively manage schedules, resolve challenges, and ensure that both you and the Service Directors meet key deadlines.
- You will arrange and attend meetings to take notes, record actions and ensure appropriate follow up is carried out, and ensure that the Service Directors are fully prepared for meetings by providing all relevant documentation in advance.
- Due to the nature of the role, you will deal with a range of sensitive and confidential issues with discretion and professionalism.
- Where necessary, you will provide cover for other PA colleagues in the department.
What we need from you:
- It is essential you have relevant experience in organisation and administration across a range of different disciplines and have experience of supporting a senior manager.
- We require you to be flexible and resilient with strong attention to detail. You must have excellent organisational skills and the ability to work independently, manage multiple priorities, and consistently meet tight deadlines.
- You must have strong verbal and written communication skills and be able to collate and communicate information effectively.
- You will have excellent IT skills and knowledge of their practical application, including Microsoft Office. Experience of using SharePoint, Dynamics and Co-Pilot to enhance the way yourself and those you support work is desirable.
- Although not essential, you may have experience of working in Local Government.
What you need to know:
- Your salary will be pro-rated to hours worked.
- Our preferred working pattern is a minimum of 4 days a week, either Monday to Thursday or Monday to Friday.
- This role is hybrid, with a mixture of working at our offices in Yate and working from home. The Service Directors you will support work full time, Monday to Friday, typically from Yate.
Benefits:
- Generous annual leave (pro‑rata), employee wellbeing support and access to a range of staff discounts, including eye tests, travel, shopping and leisure activities.
- A diverse team of skilled and dedicated people, with a recognised focus on merit and ability.
- Genuine flexibility to help staff achieve a work/life balance.
- Training and development opportunities, recognised for their quality, breadth and depth.
Personal Assistant to Service Director employer: South Gloucestershire Council
As a Personal Assistant to the Service Director, you will thrive in a supportive and dynamic work environment that prioritises employee wellbeing and professional growth. With generous annual leave, flexible working arrangements, and access to extensive training opportunities, our company fosters a culture of meritocracy and collaboration, ensuring that every team member can achieve a fulfilling work/life balance while contributing to meaningful projects in Yate.
Contact Details:
South Gloucestershire Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Service Director
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at South Gloucestershire Council!
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If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at South Gloucestershire Council.
We think you need these skills to ace Personal Assistant to Service Director
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at South Gloucestershire Council. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to South Gloucestershire Council and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at South Gloucestershire Council. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to South Gloucestershire Council's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at South Gloucestershire Council
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with South Gloucestershire Council.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at South Gloucestershire Council will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact South Gloucestershire Council and how you would contribute to adapting HR strategies.
