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For Companies At a Glance
- Tasks: Provide admin support, arrange meetings, and maintain accurate records.
- Company: Join South Gloucestershire Council, dedicated to improving community lives.
- Benefits: Enjoy hybrid work, generous leave, wellbeing support, and staff discounts.
- Why this job: Make a real impact while working in a friendly, supportive team.
- Qualifications: 3 GCSEs at grade 4/C or above, including maths and English.
- Other info: Part-time role, 22.2 hours per week, with flexible working days.
The predicted salary is between 24000 - 36000 £ per year.
As an Administrator, you will provide detailed and accurate administration support to ensure that records and reports are up to date. Your work helps the wider People Department deliver the best possible services to those in the community who may need it the most.
What You Will Be Doing
Providing administrative support to managers, ensuring work is efficient and procedures are followed.
Arranging meetings, inputting data accurately into computer systems and distributing minutes within given deadlines.
Taking accurate minutes and notes at confidential and sensitive meetings, ensuring documents are produced to a high standard.
Supporting customers with specific service processes and procedures, escalating concerns or queries where necessary.
Recording, collating, and maintaining records and analysing information to ensure accurate statements are produced and data is retrieved from computerised systems and interpreted.
What We Need From You
Hold at least 3 GCSEs (grade 4 or above) or an equivalent qualification including maths and English, or have equivalent relevant experience in office administration.
Be able to take and type accurate minutes of meetings and format documents to a high standard.
Prioritise your own workload, work on own initiative and meet deadlines.
Be able to use databases, run reports, analyse data and present findings.
What You Need To Know
This role is hybrid: a mixture of working at our office in Yate and from home.
Benefits
Generous annual leave (pro rata), employee wellbeing support and access to staff discounts (eye tests, travel, shopping and leisure).
Flexibility to help achieve a work/life balance.
Opportunities for training and development with a quality, breadth and depth of offerings.
We recognise that our diverse team of skilled and dedicated people makes us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
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Contact Detail:
South Gloucestershire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Business Support Team
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software mentioned in the job description. Being proficient in these systems will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Practice taking minutes during mock meetings or with friends. This will help you refine your ability to capture key points accurately and format documents to a high standard, which is crucial for this role.
✨Tip Number 3
Research the South Gloucestershire Council's values and recent initiatives. Understanding their mission will allow you to align your responses during the interview, showcasing your genuine interest in contributing to their goals.
✨Tip Number 4
Prepare examples from your past experiences that highlight your ability to prioritise tasks and work independently. This will help you illustrate your suitability for the role and how you can effectively manage your workload.
We think you need these skills to ace Administrator - Business Support Team
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly any roles where you've provided support to managers or worked with confidential information. Emphasise your ability to take accurate minutes and manage workloads effectively.
Craft a Strong Cover Letter: In your cover letter, explain why you're interested in the Administrator position and how your skills align with the responsibilities outlined in the job description. Mention your experience with databases and data analysis, as well as your commitment to delivering high-quality work.
Showcase Your Skills: Be specific about your skills in document formatting, meeting coordination, and data management. Provide examples of how you've successfully prioritised tasks and met deadlines in previous roles, which will demonstrate your suitability for the position.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at South Gloucestershire Council
✨Know Your Role
Familiarise yourself with the responsibilities of the Administrator position. Understand the importance of accurate record-keeping and how your role supports the wider People Department. This will help you articulate your understanding during the interview.
✨Showcase Your Minute-Taking Skills
Be prepared to discuss your experience with taking minutes and formatting documents. You might even be asked to demonstrate this skill, so practice taking concise notes and presenting them clearly.
✨Highlight Your Organisational Skills
Emphasise your ability to prioritise tasks and manage your workload effectively. Share examples of how you've successfully met deadlines in previous roles, as this is crucial for the position.
✨Demonstrate Your Team Spirit
Since you'll be part of a small team, it's important to show that you can work well with others. Share experiences where you've collaborated with colleagues or supported team goals, highlighting your friendly and welcoming nature.