The post holder will be responsible for providing an administrative service to the Managers and Contracts Compliance Officers in the Contracts & Social Care Procurement Department. They will assist with the day-to-day running of the department to ensure a smooth-running, high-quality service
MAIN DUTIES
- Arrange and provide administrative support for meetings, including minute / action note taking, organising venues, issuing and follow up of relevant documentation.
- Follow up of actions from contract review meetings relevant to the department.
- Provide general administrative/secretarial support within the department word processing, spreadsheets, database use, photocopying, filing etc.
- Organise and maintain relevant manual and electronic diary/schedule and arrange appointments and meetings.
- Establish and maintain filing systems to meet the administrative needs of the department
- Maintain accurate records for the department re: Contracts / minutes / Provider Insurance etc.
- Process and distribute all incoming mail and prepare outgoing mail as required.
- Deal with incoming telephone calls and handle queries as appropriate and act as a reference point for all internal and external enquiries relating to the department, ensuring necessary communication is maintained with relevant senior department staff
- Operate and manage a brought forward system for minutes / monthly contract monitoring and contracts
- Participate in training appropriate to the post.
- Participate in data quality exercises to maintain quality of information in the department.
- Maintaining and ordering department stock as and when required.
- Provide administrative cover as required during the absence of other administrative staff.
ESSENTIAL CRITERIA
1. 1 year's word processing experience.
2. Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
a) 4 GCSE's Grades A-C to include
Qualification) plus 1 year's administrative /clerical experience.
OR
b) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's administrative /clerical experience.
OR
c) 2 year's administrative /clerical experience.
Why Temp with Staffline?
- Weekly Pay
- Easy, online timesheets
- Dedicated Consutant Support
Contracts Administrator, Dundonald Dundonald, County Down
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Contracts Administrator, Dundonald employer: South Eastern Health and Social Care Trust
South Eastern Health and Social Care Trust is an exceptional employer, offering a dynamic work environment where Estates Engineers can thrive while making a tangible impact on healthcare facilities. With a strong commitment to employee development, innovative practices, and a culture that prioritises safety and compliance, staff are empowered to enhance patient care and contribute to the well-being of the community. Located in Northern Ireland, this role provides unique opportunities to engage with a diverse range of projects within a supportive and collaborative team.
Contact Details:
South Eastern Health and Social Care Trust Recruitment Team
