Campus Visit and Events Coordinator

Northern State University is seeking an energetic, highly organized, and customer-focused Campus Visit & Event Coordinator to create exceptional first impressions for prospective students and guests while coordinating a variety of university events. This position plays a vital role in supporting student recruitment by delivering memorable campus visit experiences and helping plan and execute events that showcase Northern’s welcoming campus community.

Responsibilities

• Coordinate and manage individual, group, virtual, and special campus visits for prospective students and their families.
• Plan and oversee recruitment events such as Northern Bound Days, College Planning Day, Boys State, and other admissions and community events.
• Recruit, train, schedule, mentor, and supervise student Admissions STARS (tour guides) to ensure outstanding visitor experiences.
• Collaborate with faculty, Financial Aid, Career Services, TRIO , Athletics, Facilities, Dining Services, IT, and other campus partners to coordinate successful campus visits and events.
• Assist with university-wide event planning by providing scheduling, logistical coordination, and event support using 25Live.
• Coordinate event logistics including room reservations, technology, catering, signage, promotional materials, and visitor communications.
• Manage admissions office operations related to campus visits, hospitality, visitor registration, office supplies, and promotional materials.
• Create and enhance visitor communications using Adobe Creative Suite and other communication tools.
• Track campus visit participation and related enrollment data to support recruitment efforts.

Qualifications

Required Qualifications

• Bachelor’s degree in marketing, communications, public relations, event management, or a related field.
• One to three years of related professional experience.
• Excellent organizational, communication, and project management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Strong interpersonal skills and a commitment to outstanding customer service.
• Ability to work collaboratively with students, faculty, staff, and community partners.

Preferred Qualifications

• Two or more years of event planning or event management experience.
• Experience using event management software such as 25Live.
• Experience with Adobe Creative Suite or similar graphic design software.

What We’re Looking For

• Enjoys working with students and families.
• Thrives in a fast-paced environment where no two days are alike.
• Is creative, organized, and solution-oriented.
• Takes initiative and works well both independently and as part of a team.
• Has a passion for creating engaging experiences that help prospective students feel connected to Northern.

This position requires occasional evening, weekend, and holiday work to support campus visits and university events. Some travel may be required. The role includes both office-based work and event setup, which may involve lifting and moving materials.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all.