Payroll Officer

South Coast & Port Services have an exciting opportunity for a Payroll Officer to join the team in Stanford-le-Hope at DP Worlds Port.

MAIN DUTIES/RESPONSIBILITIES

• Completing monthly payroll for the Terminal Operatives, ensuring all employees are paid correctly and on-time (5th of the Month).
• Pay forecasting – Compiling comprehensive cost forecasts for the senior management team and customers finance department, prior to the end of month payroll run.
• Monitoring and collating the employees bonus scheme, inputting figures, queries and liaising with the customer to ensure all figures are correct.
• Ensuring the office-based employees are GDPR compliant.
• Provide support and assistance to the office-based employees, monitor, and maintain all spreadsheets used, ensure updates are implemented efficiently, and confirm users are kept informed of the changes.
• This document does not form an exhaustive list of duties for the role of Payroll and Business Analyst, you may be required to undertake additional duties as necessary in line with business.

TASKS PAYROLL

• Creating payroll.
• Responsible for ensuring that labour allocation and the payroll files are created, are accurate and up to date in line with what employees are working and being paid.
• Producing data spreadsheets for LG division.
• Ensure that all allocations on hours, absence, pay rates and additional payments are accurate.
• Checking timesheets and that they match with the inputted data ensuring employees are on the correct pay rates / sick pay rates.
• Ensuring that individuals are on the correct rate of pay (Liaising with HR and Operations).
• Calculating Bonus for operational employees.
• Liaising with the DPWLG SOS team to establish eligibility for shipside bonus.
• Calculating landside bonus.
• Calculating and managing BCP Bonus.
• Providing accurate invoice data to Head Office and Customers.
• Liaising with head office to ensure that cost centre reports are accurate before final invoices are issued.
• Ensuring that these are sent in a timely manner.
• Establishing correct bill rates.
• Providing customers with accurate breakdown of costings.
• Generating ideas on how to change and improve current patterns and calculating costs accordingly.
• Creation of and amendments to Forms, Timesheets etc.

GENERAL:

• Identifying where there are problems and making recommendations to improve current systems to make them more user friendly and more efficient.
• Carrying out regular checks on all aspects of payroll and labour allocation ensuring that everything is accurate, fair, and consistent.
• Produce statistics and reports as requested and required by SCPS and its customers.
• Dealing with pay enquiries from employees and dealing with any discrepancies.
• Answering correspondence re: Reference letters, Mortgage Applications, Claims etc.
• Attending meetings as and when directed.
• Processing statutory sick, maternity, and paternity pay.
• Main point of contact for payroll queries for SCPS Management, employees, and customers.
• Sending headcount reports to Senior Management team monthly, to include headcount, absence, hours worked, any temporary adjustments to pay rates etc.
• Producing reports as requested by the Senior Management team e.g., headcount, absence, working hours and work accidents/incidents.
• Refer any/all HR issues to the HR department.

MUST HAVE REQUIREMENTS:

• Full driving license.
• Reliable, a team player and ability to work within a small team.
• Ability to work on own initiative.
• Administration skills, ability to communicate.
• Organised.
• High level knowledge of Excel.
• Experience in using SAGE would be highly desirable.

As key partners within the Thames Freeport, DP World are pleased to advertise the role of Payroll & Business Analyst on their behalf. We reserve the right to close this job early if we receive a high volume of applications.