At a Glance
- Tasks: Support compliance and governance processes for fleet operations while managing critical data.
- Company: Join South Central Fleet Services, a caring and inclusive organisation.
- Benefits: Full training, pension scheme, health support, and generous holiday entitlement.
- Other info: Diverse workplace with a focus on fairness, compassion, and learning.
- Why this job: Make a real impact in ensuring safe and compliant fleet operations.
- Qualifications: Attention to detail, IT skills, and previous experience in administration.
The predicted salary is between 36000 - 60000 € per year.
South Central Fleet Services is seeking a detail-driven and highly organised Compliance & Governance Administrator to strengthen the operational governance of our fleet and support services. This strategic administrative role ensures that critical compliance, audit, and reporting processes run effectively, supporting the organisation’s ability to maintain safe, legally compliant and high-performing fleet operations.
Working closely with the Head of Compliance & Governance, you will help ensure the integrity, accuracy, and availability of information that underpins decision-making, regulatory assurance, and operational performance across the department.
Main duties of the job:
- Enable departmental governance processes by supporting the smooth and efficient running of all compliance and audit administration.
- Maintain and manage core compliance data, including audit records, investigation documentation, statutory equipment compliance, and fleet information using databases, spreadsheets, vehicle records and the KEY2 system.
- Administer Datix files relating to Fleet and Operational Support Services, ensuring incidents and associated actions are accurately recorded and managed.
- Act as a central point of contact for internal and external stakeholders, managing enquiries and providing information that supports audit, governance and operational activity.
- Support organisation-wide audit preparedness by ensuring documentation—such as gate checks, workshop audits, logistics and equipment records—is accurately maintained and available for internal and external scrutiny.
- Safeguard the organisation’s data compliance by managing records in line with the Data Protection Act, FOI requirements, and Caldicott principles.
- Contribute to risk and governance processes by escalating identified risks, issues or breaches to senior management.
- Support functional resilience through flexible contribution to wider departmental tasks and administrative duties as operationally required.
Benefits we offer:
- Full training and support when you join and ongoing throughout your employment with us.
- Enrolment into a Pension Scheme.
- Occupational Health support along with an Employee Assistance Programme.
- Staff networking and support groups.
In South Central Fleet Services, we know that colleagues who are cared for and valued are enabled to provide the right care, first time, every time. That is why we strive to foster a culture that balances fairness, compassion, learning and accountability; a ‘just and learning culture’.
Interview selection:
Essential criteria:
- Previous Experience
- IT Skills
- Attention to Detail
Desirable criteria:
- Communication Skills
- Organised and methodical
We actively welcome job applications from candidates who have a disability or who are members of the BAME, LGBT and Armed Forces community (including: Reservists, Veterans, Spouses and Cadets). Here at SCAS we are proud to have a workforce that reflects the diverse community we serve. Applicants who have a disability or are members of the armed forces community who meet the minimum shortlisting criteria for their post of interest will be invited for an interview.
Please be assured that any requests for reasonable adjustments will not negatively affect your application.
As well as standard NHS benefits like generous holiday entitlement and an excellent pension scheme, we offer lots of extras for our staff.
Fleet Compliance & Governance Administrator in Southampton employer: South Central Fleet Services Ltd
South Central Fleet Services is an exceptional employer that prioritises the well-being and development of its staff. With a commitment to a supportive work culture, comprehensive training, and a focus on diversity and inclusion, employees are empowered to thrive in their roles. The organisation offers generous benefits, including a robust pension scheme and occupational health support, ensuring that every team member feels valued and equipped to contribute to high-performing fleet operations.
Contact Detail:
South Central Fleet Services Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Compliance & Governance Administrator in Southampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Fleet Compliance & Governance Administrator in Southampton
Some tips for your application 🫡
Be Yourself:When you're filling out your application, make sure it truly reflects who you are. We want to see your skills and experiences in your own words, so don’t just rely on AI tools. Let your personality shine through!
Show Your Attention to Detail:As a Compliance & Governance Administrator, attention to detail is key. Double-check your application for any typos or errors before submitting. A polished application shows us that you’re serious about the role and can handle the responsibilities.
Tailor Your Application:Make sure to align your skills and experiences with the job description. Highlight how your background fits the role of supporting compliance and governance processes. This helps us see why you’d be a great fit for our team!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our organisation there!
How to prepare for a job interview at South Central Fleet Services Ltd
✨Know Your Compliance Stuff
Make sure you brush up on compliance and governance principles relevant to fleet operations. Familiarise yourself with the Data Protection Act and any other regulations that might come up during the interview. This shows you're not just interested in the role, but you understand its importance.
✨Show Off Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you've successfully managed data or documentation. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your attention to detail.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific compliance scenarios or audits. Think about potential risks and how you would escalate issues. Practising these types of questions can help you articulate your thought process clearly during the interview.
✨Engage with Your Interviewers
Remember, interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the tools they use for compliance management, or how they measure success in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
