At a Glance
- Tasks: Provide admin support and help keep the Faculty running smoothly.
- Company: Join a diverse and inclusive college community.
- Benefits: Gain valuable experience, flexible hours, and a supportive environment.
- Other info: Opportunities for personal growth and career advancement.
- Why this job: Be part of a team that makes a real difference in education.
- Qualifications: Strong organisational skills and a passion for helping others.
The predicted salary is between 24000 - 28000 £ per year.
Closing Date for applications is: 4th June 2026
Interviews to be held on 15th June 2026
Job Purpose
Provide administrative and secretarial support within the Faculty and ensure the administration and maintenance of computerised and manual systems are maintained. Assist the Faculty Administration Manager in the smooth and effective running of the Faculty.
Key Accountabilities and Responsibilities
- To provide secretarial and administrative support to the Faculty Head, Deputy Faculty Head, Heads of School and Faculty Administration Manager as required.
- To maintain the diary and schedules of appointments for the Faculty Head and Deputy Faculty Head where required. This includes the maintenance of the overall faculty meeting schedule.
- To support the Faculty Administration Manager with the effective provision of faculty information to SLT, MIS and other areas within the college as required.
- To support the Faculty Administration Manager with College Data functions relating to the faculty, including but not restricted to timetabling, register amendments and the validation of the information recorded.
- To liaise with external and internal customers, suppliers and outside agencies.
- To maintain administrative, financial and technical records as required.
- To prepare documents using Microsoft Word, Excel, PowerPoint, and Access applications and databases.
- To take minutes when necessary and attend meetings as required by Faculty Management.
- To assist with the organization and support of open day/evenings, Learner Voice conferences/meetings and student award ceremonies.
- To raise purchase requisitions, maintain financial records of invoices and expenditure across the Faculty for each school as required.
- To maintain confidential/personal filing systems as required.
- Monitor action points from meetings requiring attention by curriculum staff and ensure these are followed up and actioned where appropriate.
- To assist with general queries and the reception of students, staff and visitors to the Faculty.
- To ensure deadlines are met in accordance with agreed action plans and instructions.
- To disseminate information to Faculty staff as required.
- To deal with incoming/outgoing post, internal and external.
At South and City College Birmingham, equality, diversity and inclusion are integral to who we are and what we do. We are firmly committed to promoting and embedding the key principles for all within our institution, from our learners to our staff, governors, employers, visitors and contractors.
Faculty Administrator in Birmingham employer: South and City College Birmingham
At South and City College Birmingham, we pride ourselves on being an excellent employer that values equality, diversity, and inclusion. Our supportive work culture fosters professional growth through continuous development opportunities, ensuring that our Faculty Administrators can thrive in their roles while contributing to a vibrant educational environment. Located in the heart of Birmingham, we offer a dynamic workplace where collaboration and innovation are encouraged, making it a rewarding place to build your career.
Contact Details:
South and City College Birmingham Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Faculty Administrator in Birmingham
✨Tip Number 1
Get to know the Faculty! Research the college and its values, especially around equality, diversity, and inclusion. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles, like how you handle multiple tasks or manage deadlines. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn to gain insights about the Faculty's culture and expectations. A friendly chat can give you an edge and might even lead to a referral!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It’s a simple gesture that can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Faculty Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Faculty Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and familiarity with Microsoft Office applications.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific responsibilities from the job description and how your past experiences align with them.
Showcase Your Attention to Detail:As a Faculty Administrator, attention to detail is key. Make sure your application is free from typos and errors. A clean, well-organised application reflects your ability to maintain records and manage schedules effectively.
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly and is considered promptly!
How to prepare for a job interview at South and City College Birmingham
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Faculty Administrator role. Familiarise yourself with the key accountabilities and responsibilities listed in the job description. This will help you articulate how your skills and experiences align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Faculty Administrator, organisation is key. Prepare examples of how you've successfully managed schedules, maintained records, or supported teams in previous roles. Be ready to discuss specific tools or methods you use to stay organised, especially with software like Microsoft Office.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing conflicting schedules or dealing with sensitive information. Think through potential scenarios and prepare your responses, highlighting your problem-solving skills and attention to detail.
✨Demonstrate Your Communication Skills
Effective communication is crucial in this role. During the interview, be clear and concise in your answers. Also, prepare to discuss how you’ve liaised with various stakeholders in the past, whether they were internal staff or external agencies, to show you can handle diverse interactions.
